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About this lesson
Add slides, which are the building blocks of a presentation, and understand how layouts can provide you with quick ways to insert content aligned on your slide.
Lesson versions
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Exercise files
Download the ‘before’ and ‘after’ PowerPoint presentations from the video tutorial and try the lesson yourself.
Adding Slides, Changing Layouts, and Exploring the Outline.pptx47.2 KB Adding Slides, Changing Layouts, and Exploring the Outline - Complete.pptx
62.5 KB
Quick reference
Topic
Inserting slides, creating content using placeholders (including text), and using the Outline Pane.
When to use
To insert slides and create content within a presentation.
Instructions
To insert slides
- On the Home tab, in the Slides group, click the arrow below the New Slide button, point to a Layout you want, and click it.
- On the View tab, in the Presentation Views group, click Normal, and then right-click anywhere within the Slides pane and select New Slide.
- Click inside the placeholder to add text or select one of the other six icons to add other content.
- On the View tab, in the Presentation Views group, click Outline View to insert text.
To insert content
- Click inside the placeholder to add text or select one of the other six icons to add other content.
- On the View tab, in the Presentation Views group, click Outline View to insert text.
Also note:
The keyboard shortcut Shift+Alt+arrow keys allows you to move bulleted or numbered text upwards or downwards, or to promote or demote the text.
The Outline View is only to manipulate text – images won’t appear in this view, but will appear on the slide.
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- 00:05 In this video we start inserting some slides and some content on those slides, as well as looking text in the outline pane. Now inserting
- 00:12 slides is very easy. Within our thumbnails, right click, new slide. Very simple and it’s already given us some suggested placeholders on that
- 00:21 slide. Now layouts and placeholders will be covered elsewhere, but placeholders are very important because that define the bounds of the
- 00:28 content that we can put on that slide. Another way that we can insert slides is on the insert tab, new slide and notice when I hover my
- 00:39 mouse over the thumbnail, I’m given the keyboard shortcut of CTRL M, which is the keyboard shortcut for a new slide. Anyway, we
- 00:49 drop the little arrow down; I’d like to add some text to the slide as well as a chart so I select two content. Notice that in this particular
- 00:59 placeholder we have seven types of content, such as adding text, insert a table, insert a chart, a SmartArt graphic, a picture from the
- 01:10 computer, a picture from online or a video. So I click in the placeholder, CTRL V and place some text off the clipboard that I prepared
- 01:22 earlier. The icons have disappeared because the placeholder now has some content in it which is text. Selecting the placeholder on the right, I
- 01:31 want to insert a chart, so I click the relevant icon and I can see a preview of what the chart would look like click ok and PowerPoint goes away
- 01:41 and loads Microsoft excel in the background and the chart is populated within that placeholder. So we’ll close down this small excel window and
- 01:49 we can see how quickly we can add content to slides. Now let’s have a look at the outline pane, and that’s also available on the view tab. Outline
- 02:00 view, and the outline pane is all about text. You can see as I click between different slides that where there is text on the slide that matches on
- 02:08 the outline view. However, a slide with a chart or a picture does not show the chart or the picture in that outline view. Outline view is where story
- 02:17 boards can be built so fast. It works very quickly and it just saves so much time, so, for example, I can type a sentence, and when I use the
- 02:28 keyboard shortcut TAB it demotes the text, and then if I use the keyboard shortcut of SHIFT TAB is promotes the text; it’s such a fast way to
- 02:39 work. And you can work in here sentence by sentence by sentence and create your presentation. Notice also that as I change things
- 02:48 here in the outline pane, the text updates on the slide because the text and the contents of the slide are dynamically linked to what’s in the
- 02:56 outline pane. So let’s go back to normal view, we notice that we’re seen how the thumbnail of the button shows the view that we will see. And
- 03:06 finally, if I select the outside boundary of that chart and delete it, the placeholder reappears so we know that that chart was indeed in a
- 03:16 placeholder. So let’s remember that inserting slides is very easy and they come with different layouts that govern the placeholder that are
- 03:25 within them. Placeholders contain seven types of content that we can insert and they allow us to quickly access such things as pictures, or
- 03:33 charts to add to our slides. And also remember that the outline pane is a great place to get text into your document and quickly edit it and it’s
- 03:41 where I love to build a storyline for my presentation. It’s truly a great feature of PowerPoint.
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