Locked lesson.
About this lesson
Add slides, which are the building blocks of a presentation, and understand how layouts can provide you with quick ways to insert content aligned on your slide.
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Exercise files
Download the ‘before’ and ‘after’ PowerPoint presentations from the video tutorial and try the lesson yourself.
Adding Slides, Changing Layouts and Exploring the Outline.pptx63.4 KB Adding Slides, Changing Layouts and Exploring the Outline - Completed.pptx
66.9 KB
Quick reference
Topic
Inserting slides, creating content using placeholders (including text), and using the Outline Pane.
When to use
To insert slides and create content within a presentation.
Instructions
To insert slides
- On the Home tab, in the Slides group, click the arrow below the New Slide button, point to a Layout you want, and click it.
- On the View tab, in the Presentation Views group, click Normal, and then right-click anywhere within the Slides pane and select New Slide.
To insert content
- Click inside the placeholder to add text or select one of the other six icons to add other content.
- On the View tab, in the Presentation Views group, click Outline View to insert text.
Also note:
The keyboard shortcut Shift+Alt+arrow keys allows you to move bulleted or numbered text upwards or downwards, or to promote or demote the text.
The Outline View is only to manipulate text – images won’t appear in this view, but will appear on the slide.
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- 00:03 In this video, we start inserting some slides and
- 00:06 some content on those slides as well as looking at text in the outline pane.
- 00:11 Now, inserting slides is very easy.
- 00:12 Within our thumbnails, right-click New Slide.
- 00:16 Very simple.
- 00:17 It's already given us some suggested placeholders on that slide.
- 00:21 Now layouts and placeholders will be covered elsewhere, but
- 00:25 placeholders are very important,
- 00:26 because they define the bounds of the content that we can put on that slide.
- 00:31 Another way that we can insert slides is on the Insert tab > New Slide.
- 00:36 And notice when I hover my mouse over the thumbnail, I'm given the keyboard shortcut
- 00:40 of Ctrl+M, which is the keyboard shortcut for new slide.
- 00:44 Anyway, we drop the little arrow down.
- 00:46 I'd like to add some text to the slide, as well as a chart.
- 00:49 So I select Two Content.
- 00:51 Notice that in this particular placeholder, we have seven types of
- 00:56 content such as adding text, inserting a table, insert a chart, a SmartArt graphic,
- 01:02 a picture from the computer, a picture from online, or a video.
- 01:08 So I click in the placeholder, Ctrl+V and
- 01:11 place some text off the clipboard that I prepared earlier.
- 01:14 The icons have disappeared, because the placeholder now has content in it,
- 01:18 which is text.
- 01:19 Selecting the placeholder on the right, I want to insert a chart.
- 01:24 So I clicked the relevant icon, and I can see preview of what the chart looks like.
- 01:29 Click OK, and PowerPoint goes away and loads Microsoft Excel in the background,
- 01:34 and the chart is populated within that placeholder.
- 01:37 So we'll close down this small Excel window, and
- 01:40 we can see how quickly we can add content to slides.
- 01:43 Now let’s have a look at the outline pane, that's also available on the View tab.
- 01:49 Outline View and the outline pane is all about text,
- 01:53 you can see as I click between different slides that where there is
- 01:58 text on that slide that matches on the Outline View.
- 02:02 However, a slide with a chart or a picture does not show the chart or
- 02:05 the picture in that Outline View.
- 02:08 Outline View is where storyboards can be built so fast,
- 02:11 it works very quickly, and it just saves so much time.
- 02:15 So for example, I can type a sentence.
- 02:18 And when I use the keyboard shortcut Tab, it demotes the text.
- 02:22 And then if I use the keyboard shortcut of Shift + Tab, it promotes the text.
- 02:28 It's such a fast way to work, and you can work in here sentence by sentence,
- 02:32 by sentence, and create your presentation.
- 02:35 Notice also as I change things here in the outline pane,
- 02:38 the text updates on the slide, because the text and
- 02:40 the contents of the slide are dynamically linked to what is in that outline pane.
- 02:45 So let's go back to Normal view, we notice that we've seen how the thumbnail of
- 02:50 the button shows the view that we will see.
- 02:52 And finally, if I select the outside boundary of that chart and delete it,
- 02:56 the placeholder reappears, so
- 02:58 that we know that the chart was indeed in a placeholder.
- 03:01 So let's remember that inserting slides is very easy, and they come with
- 03:05 different layouts that govern the placeholders that are within them.
- 03:08 Placeholders contain seven types of content that we can insert, and they allow
- 03:13 us to quickly access such things as pictures or charts to add to our slides.
- 03:18 And also remember that the outline pane is a great place to
- 03:21 get text into your document and quickly edit it.
- 03:24 And it's where I love to build a storyline for my presentation.
- 03:28 It's a truly great feature of PowerPoint.
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