Exploring PowerPoint’s Views

Quick reference

• 00:05 One of the great features of PowerPoint is known as PowerPoint Views.
• 00:08 PowerPoint Views are all about having the right application layout for
• 00:12 the particular part of the presentation build that you're currently doing.
• 00:16 Now, I've got to admit,
• 00:17 that I never really appreciated the various views that were available.
• 00:21 But since I've begun using them, I've discovered that they're well worth getting
• 00:25 to know, because they change the arrangement of your application so
• 00:28 that you can perform different functions.
• 00:30 And that's the important when you want to show a document, or
• 00:35 do a slideshow and various functions.
• 00:38 Now, please note that we will cover the Outline pane and
• 00:41 the Notes pane more extensively in other videos.
• 00:44 In this presentation that I've already created,
• 00:46 I've already accessed the View tab.
• 00:48 And you can see with this highlighted button that the current
• 00:51 view that I've selected, is Normal View.
• 00:54 The button already shows a thumbnail of the application arrangement.
• 00:59 We can have our slide thumbnails on the slide pane, and
• 01:02 we can click on those thumbnails to change the active slide.
• 01:05 And even though we can't add content to the slides themselves
• 01:09 within the Slide pane, we can certainly do so within the slide itself.
• 01:13 Now, the view that we see is a classic three pane editing view that we're so
• 01:17 familiar with.
• 01:18 And other than the slides pane and the slides area, the third of this
• 01:23 arrangement is the notes pane that we can see below the active slide.
• 01:27 When we go to the outline view, we get a text pane, or
• 01:30 an outline pane where we can work with and manipulate text.
• 01:33 And this is the topic of discussion in another video.
• 01:36 In the Slide Sorter view, we can see the slide itself.
• 01:40 And this is an area where we can add slides and sections, and
• 01:43 sections will be covered elsewhere, as well.
• 01:46 We can duplicate slides, or we can even add slides, or quickly move them around.
• 01:51 And it's well worth getting to know keyboard shortcuts, such as Ctrl+D,
• 01:55 which is duplicate.
• 01:56 Or we can duplicate by clicking and dragging a slide with the mouse, and
• 02:00 hold the Control key and then drop.
• 02:02 Another presentation view is the Notes page.
• 02:05 For example, when we add text to the notes area, and we move to the Notes view,
• 02:10 we can see a preview of the text as well as our slide.
• 02:12 This output is excellent for producing our slides with notes to be printed and
• 02:16 handed out.
• 02:17 However, it also allows us to cut down on the amount of text that's on our slides.
• 02:21 It's also very handy in presenter view, and
• 02:23 we can see this when I press F5 on the keyboard.
• 02:26 That even though we can't see the actual presentation,
• 02:29 because it's on another monitor, we can see here the notes, and
• 02:32 that allows us to deliver our presentation with a lot more confidence.
• 02:36 Now, Reading View is where you can preview the presentation with animations and
• 02:40 transitions without switching to full screen mode.
• 02:43 And you can notice that the slide show is constrained by the actual
• 02:46 application window.
• 02:48 At the bottom of our program window was a status bar, and
• 02:50 there were various buttons on the status bar that allow us to select various views,
• 02:55 such as normal, slide sorter, and importantly, a slideshow view.
• 02:59 When you go into the slideshow or the reading views,
• 03:02 you can get out again by hitting the Escape key on your keyboard.
• 03:05 And there's this very hand slider zoom that we can use to change the zoom of our
• 03:10 slides, as well as a button to fit the slide to the size of the current window.
• 03:14 Note that there's also a feature called Slide Designer.
• 03:17 On the first slide, I click the Design tab > Design Ideas button in the Design group,
• 03:23 and I'm offered options.
• 03:25 And that applies to this slide, but also, to other slides.
• 03:28 Now, there are rules behind how this works, and sometimes it just fails, but
• 03:32 it's getting better over time as the program is updated.
• 03:35 So PowerPoint's presentation views are very effective to help us control our
• 03:39 content, and to present it effectively to our audience.
• 03:42 It's well worth the investment of your time exploring these.

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