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About this lesson
The different PowerPoint views allow you to work on different parts of your presentation such as slides, slide thumbnails, text and running your presentation as a slideshow.
Lesson versions
Multiple versions of this lesson are available, choose the appropriate version for you:
Exercise files
Download the ‘before’ and ‘after’ PowerPoint presentations from the video tutorial and try the lesson yourself.
Exploring PowerPoint’s Views.pptx1.1 MB Exploring PowerPoint’s Views - Complete.pptx
1.1 MB
Quick reference
Topic
Using Presentation Views to change the application interface to work on specific content in a presentation.
When to use
To change the application interface of PowerPoint to achieve various tasks.
Instructions
- On the View tab, in the Presentation Views group, click:
- Normal to see thumbnails of slides, a large slide editing area and Speaker Notes for that slide, or
- Outline View to work with text, or
- Slide Sorter to organize and manipulate slides, or
- Notes Page to view the slide, combined with Speaker notes, or
- Reading View to view the slide show of your presentation in a window without switching to a full screen slide show.
Also note:
As covered in other modules, Master Views help you work with a specific Master – buttons in the Master Views group allow you to access the Slide Master, Handout Master, and the Notes Master.
Presentation View keyboard shortcuts:
Normal: Alt+W+L
Outline View: Alt+W+PO
Slide Sorter: Alt+W+I
Notes Page: Alt+W+T
Reading View: Alt+W+D
Master View keyboard shortcuts:
Slide Master: Alt+W+M
Handout Master: Alt+W+H
Notes Master: Alt+W+K
Login to download- 00:05 All of the views in PowerPoint are really about making sure that you have the right tool for your job and so that it allows you to make your tasks
- 00:12 happen quickly and painlessly, and so a view really can make a difference, I hope you like that. Even though I’ve used PowerPoint for a
- 00:21 number of years, I’ve got to admit that I’ve never really appreciated the various views that were available, and so I was stuck in a bit of a rut.
- 00:28 And then I started using all of PowerPoint’s views and they’re well worth getting to know and use because they change the arrangement of
- 00:35 your PowerPoint application so you can perform different functions. And this helps with you with your design, your production of a show or a
- 00:42 document, or when you need to present a particular slideshow. Our concepts of the outline pane and the notes pane will be covered more
- 00:49 extensively in other videos. In the presentation that I’ve already created, I’ve already accessed the view tab, and you can see with this
- 00:58 highlighted button that the current view that I’ve selected is normal view. The button already shows a thumbnail of the application
- 01:05 arrangement. We have our slide thumbnails on the slide pane, and we can click on those thumbnails to change the active slide, and even
- 01:14 though we can’t add content to the slides themselves within the slides pane that have these thumbnails, we can certainly do so on the
- 01:22 slide itself. Now the view that we see is the classic, 3 pane editing view that we’re all so familiar with and other than the sides pane and
- 01:31 the slides area the third part of this arrangement is the notes pane that we can see below the active slide. When we go to the outline view, we
- 01:40 get a text pane or an outline pane where we can work with and manipulate text, and this is the topic of discussion in another video. In the slide
- 01:51 sorter view we can see the slide itself and this is an area where we can add slides and sections, and sections will also be covered elsewhere. We
- 01:59 can duplicate slides or we can add slides or even quickly move them around and it’s well worth getting to know keyboard shortcuts such
- 02:06 as CTRL D which is duplicate, or we can click and drag with the mouse and hold the CTRL key and then drop. Another presentation view is the
- 02:17 notes page, for example when we add text to the notes area, and then we move to the notes view we can see a preview of the text as well as
- 02:26 our slide. This output is excellent for producing our slides with notes to be printed and handed out. However, it also allows us to cut down on
- 02:35 the amount of text that’s on our slides. It’s also very handy in presenter view and we can see this when I press F5 on the keyboard, that even
- 02:45 though we can’t see the actual presentation because it’s on another monitor, we can see here the notes and that allows us to deliver our
- 02:53 presentation with a lot more confidence. Know, too, that PowerPoint 2013 allows you to use presenter view even if you just have one display.
- 03:03 Now reading view is where you can preview the presentation with animations and transitions without switching to full screen mode and you
- 03:10 can notice that the slideshow is constrained by the actual application window. At the bottom of our program window is the status bar and there
- 03:21 are various button on the status bar that allow us to select various views such as normal, slide sorter, and importantly, a slideshow view. If you
- 03:30 go into the slideshow or the reading views you can get out again by hitting ESC key on your keyboard and finally there’s this very handy
- 03:38 slider zoom thing that we can use to change the zoom of our slides as well as a button to fit the slide to the size of the current window. So
- 03:50 PowerPoint’s presentation views are a very effective way to help us control our content and present it effectively to our audience. It’s well
- 03:57 worth the investment of your time exploring these.
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