Adding Video

Quick reference

• 00:03 In this video we’ll look at inserting video into PowerPoint onto a slide, how appropriate. So let’s got to slide 2, we go to the insert tab on the
• 00:11 ribbon and within the media group we have the insert video split button. We have the option to insert the video from file on the computer, and
• 00:19 that’s the most common method, or to insert an online clip from within the clip organizer. So video from file, the insert video dialog box pops
• 00:27 up, we browse to the particular folder, and there’s the video. Now we have this little filter type drop down button to search for particular
• 00:36 files, such as QuickTime movies or other files and if that’s in the folder that would show. So select the video, notice that the insert button
• 00:45 also has a little drop down arrow beside it and that gives up the option to insert the video directly onto the slide within the presentation
• 00:52 and so the video would be imbedded and travel with the presentation. Alternatively, we have the option to link to file and the video would remain
• 01:01 external to the presentation and you must distribute the video with the presentation or it will not play, very unprofessional. Good practise is
• 01:10 to ensure that the video is saved within the same folder as the presentation you’re working on before you insert that video onto the slide So
• 01:18 we click insert, PowerPoint goes away in the background and inserts the media onto that slide. And we can see it on the slide in full size
• 01:24 in this occurrence. Before I shrink that video down in size, notice the video timeline and that includes the play button. When I press play, the
• 01:34 video starts to play and we can see the progress of the video on the timeline scrubber. We can also select a particular location on the timeline
• 01:42 scrubber with the mouse and that goes to a certain point in the video. We can also use the same play button to pause the video at any
• 01:49 point, and there is a little bump forward and a bump backwards button. There’s a time indicator, mute and unmute, and a sound slider
• 01:57 level. So I select the video corner with the mouse, hold the CTRL and the SHFT key on the keyboard and so that when I resize this video,
• 02:05 the aspect ratio is constrained to its current shape. So let’s have a look at some options while we’ve got the format tab activated. We
• 02:13 have corrections so that we can change the brightness and contrast and we can see the difference it makes to the video as we move the
• 02:19 mouse across the different options. Actually, notice that as soon as I do that, the video blackens out, and that’s because the very first
• 02:27 frame of the video is indeed, black. Our options to change that is either to advance the video forwards slightly and trim the first few frames off,
• 02:36 and that’s something that we’ll look at shortly, or to add what is called a poster frame. So let’s scrub through and select a particular part of the
• 02:43 video and save that as a poster frame, which will be the first frame that we will see previewed in the video when it’s not playing. Alternatively, we
• 02:53 can pick a particular image and set that as poster frame. When I play the video of course it jumps back to the first frame so it’s up to you if
• 03:02 you wish to do that. So we go back to our corrections and as we hover our mouse over them we can now see the difference that it will
• 03:08 make to the video and there are colors such as sepia, and turquoise and accents and so forth, and there are valid reasons to use some of
• 03:16 these. There is the option here to reset the design as well as the design and size, and there are various video styles, very similar to what you
• 03:23 find that you can add to pictures. So I select that one which is a simple bevelled rectangle. You can change the shape if you wish, you can
• 03:31 apply a particular border; always remember that if you apply a border or another effect it may interfere with something that you’ve previously
• 03:37 applied plus you can add shadows, reflections, soft edges and sometimes that’s a very nice affect to add or even a bevel, or a particular
• 03:48 rotation if you would like to roll the video over on the slide. So I’ll leave the video as it is like that. On the playback tab are options to control the
• 03:57 playing of our videos so we can trim the video by clicking this button, we can drag the slider forwards or use increments of the spinner or
• 04:07 type a specific number in and press TAB to set that as well as the end point. And we can play that back to view the area that we’ve trimmed. A
• 04:16 really useful feature is to be able to select either the start of the trim or the end of the trim and use these little bump keys to move it forwards or
• 04:23 backwards. Click ok and the video is now trimmed to that timeline setting and you can undo that my again clicking on the trim button
• 04:32 and changing those options, provided that you haven’t compressed the video file. And that’s a very handy tool. You can fade the video in as
• 04:41 well as fade it out, change the volume from low, medium to high or even mute. There isn’t any audio in this video so we won’t use those
• 04:49 options in this case. Now we would like it to play automatically, and there are other video options that you can explore at some stage. So
• 04:57 let’s go to the animations tab and click to open the animation pane. Notice these triggers in the animation timeline that will play the video, and
• 05:05 notice that this particular shape is preanimated with a float in entrance animation; we’re going to have a look at bookmarks which is a thing that
• 05:14 we kind of ignored earlier on. So I scrub through the timeline to a particular location here. At this position on the timeline, I would like the
• 05:23 animation applied to the shape to fire so I add a bookmark, I get this little yellow icon which indicates exactly where the bookmark is. So
• 05:33 click the shape, it’s animated here on the timeline so I select that; I want this selected animation to fire on the bookmark so I drop
• 05:41 down the trigger drop down button and select the trigger of bookmark 1. So I hit SHIFT F5 which plays the slideshow from the current
• 05:50 slide. Our video is playing. Notice the indicator on the timeline as the video plays. And I will keep moving my mouse around so that the video
• 05:58 timeline remains visible, or else it will automatically close. So if you keep looking at the location of the little dot, when the timeline
• 06:09 reaches that dot, which is really a bookmark, the animation fires and the shape appears and so the bookmark has triggered that animation.
• 06:16 So let’s go to the next slide and look at inserting videos from the web. Let’s go insert, video, and clipart video. So the clipart pane becomes
• 06:27 immediately visible. Now I can search for a particular term here and I use the little drop down box to select videos only, and these are
• 06:37 the kind of different videos that are already available. Type in 'time', press ENTER, and the search engine goes away in the background and
• 06:45 finds a little animated gifs. And these were personally not my favourite items but let’s insert one on the slide and see what happens. SHIFT
• 06:53 F5 to play from that particular slide and there’s is the animation of that object. So you can insert videos from the computer or even from
• 07:00 SkyDrive, which is Microsoft’s online cloud storage system, and it’s simply a case of browsing to the correct location. Remember the
• 07:08 difference between imbedding versus linking, if you link and don’t distribute the video you will be very embarrassed when it doesn’t play. But we
• 07:17 can also search for videos from within clipart. So video is very easy to work with in PowerPoint. We get a very useful timeline, as well as a range
• 07:25 of formatting and playback options. On the format tab you can apply corrections, change colors, add a poster frame, or reset either the
• 07:35 design or the design and the size. You can apply various video styles, change the video shape, the border, or apply various videos
• 07:43 effects. On the playback tab you can work with bookmarks, trim the video, fade the video in and out, or adjust the volume and various others
• 07:52 video options. So video is very easy to insert and work with in PowerPoint and it certainly can form a very effective part of your presentation.

Lesson notes are only available for subscribers.