Locked lesson.
About this lesson
Insert video into your presentation and use various formatting options such as soft edges, or 3-D bevels to make your video really stand out.
Lesson versions
Multiple versions of this lesson are available, choose the appropriate version for you:
Exercise files
Download the ‘before’ and ‘after’ PowerPoint presentations from the video tutorial and try the lesson yourself.
Adding Video Exercise 1.pptx117.8 KB Adding Video Exercise 1 - Solution.pptx
2.1 MB Adding Video Exercise 2.pptx
5.4 MB Adding Video Exercise 2 - Solution.pptx
27.5 MB
Quick reference
Adding Video
Inserting video onto a slide.
When to use
To add video associated with an animation, or to play on its own.
Instructions
- On the Insert tab, in the Media group, click the Video drop-down arrow, and then click either:
- Online Video, or
- Video on My PC.
Video on my PC
- Browse to the appropriate video file on your computer, select it, and click either:
- Insert to insert the file, or
- The Insert drop-down arrow and select Link to File. Note that if you link to the video file, the video file must be distributed with the presentation or the video won’t play.
Online video
- Online video options will depend on connectors to various sites such as OneDrive, or YouTube.
- Browse to the online site, select the video, and click Insert.
Also note:
In this version of PowerPoint, video is embedded into the presentation by default.
When you insert video into a presentation, PowerPoint will set it to play when clicked.
You will be asked within the dialog box to browse to an online storage area such as OneDrive, Microsoft’s online cloud storage feature.
If you link to a video and don’t distribute the video file with the presentation, it won’t play (embarrassing and unprofessional!).
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- 00:05 This video is all about Inserting Video into PowerPoint.
- 00:08 We will go to slide two, the Insert tab on the ribbon and we have the media group.
- 00:14 The Videos split button, the Video on my PC and
- 00:19 you can browse to where a video is located and select it, and
- 00:23 notice also you can Insert directly, which is what I normally do, or Link to File.
- 00:28 If you Link to File it means that the video will be kept external
- 00:31 to the saved PowerPoint presentation.
- 00:34 And you would need to distribute the video with that presentation, or
- 00:38 it's not gonna play when it gets to its destination.
- 00:42 So I click Insert, and PowerPoint goes away and loads that video.
- 00:47 Grab the adjust handles,
- 00:49 Ctrl/Shift key to keep it restrained within the current dimensions.
- 00:55 And there is the video, now we can play that.
- 01:00 We can scrub along the timeline.
- 01:03 We can bump forwards or bump backwards.
- 01:07 We have an indicator of the current time of the video,
- 01:10 as well the ability to adjust the sound or mute all the way down.
- 01:17 Notice also on the Format tab, we can apply particular corrections,
- 01:21 such as the brightness or the contrast.
- 01:24 Change the color if we have a particular reason to do so.
- 01:27 Add a poster frame, which is effectively the first frame
- 01:31 of the video that the audience will see before the video plays.
- 01:34 And you can either select a particular frame within the video or an image
- 01:38 from a file.
- 01:39 And reset the design or reset the design and the size, that's quite effective.
- 01:46 Notice also the video styles, as I hover my mouse over them, or
- 01:51 select more, we get particular video effects as well.
- 01:56 And they look quite good in PowerPoint, if you have a reason to do so.
- 02:02 You can also change the video shape and
- 02:05 PowerPoint in this case has kept that style.
- 02:08 It doesn't always work.
- 02:09 You can put a color around the video border.
- 02:12 Control Z to undo that, as well as put a glow on.
- 02:16 And notice that Soft Edges,
- 02:21 it actually doesn't work with that because it has a hard set border.
- 02:25 So that's very good.
- 02:26 Also, at the Playback tab, we can add a bookmark, we can trim the video,
- 02:31 we can Fade In and Fade Out, adjust the volume to Low, Medium, High or Mute
- 02:37 and Play Full Screen, as well as newly Insert Captions if you have.
- 02:43 A WebVTT file, you can add captions, so that's very cool.
- 02:49 So let's start looking at inserting video from the web.
- 02:53 If we go to the Insert tab, the Video split button,
- 02:57 Online Video, and the online video dialogue box pops up.
- 03:02 I'm going to type in my name, Glen Miller and true animation.
- 03:10 Hit enter, and PowerPoint goes away and loads YouTube videos in the background.
- 03:16 Click this particular one who is my son,
- 03:20 Christopher, Insert, and PowerPoint goes away and loads that.
- 03:24 Now currently that is a picture of the video, if you click the Play button.
- 03:32 PowerPoint goes away and loads the actual YouTube video.
- 03:35 And you can click on it.
- 03:36 It will buffer and then play in the background.
- 03:39 And there is a link to that video in your notes that you can have a look at,
- 03:43 including the sound.
- 03:46 Now something here that's quite important.
- 03:47 If you click on the video and go to the Format tab,
- 03:50 you may be tempted to add a particular video style, which looks quite good.
- 03:56 If we go into reading view, PowerPoint pops up, and we click Play.
- 04:05 And that style is consistent, escape.
- 04:10 So let's add a particular color which is Sepia, play.
- 04:16 Now that Sepia effect was on the video, but as soon as PowerPoint
- 04:21 loaded that video in the background, it suddenly disappeared.
- 04:24 So be careful with online videos, some of the effects work and
- 04:28 some video effects actually don't, and it depends more on the particular video.
- 04:33 Okay, let's learn a little bit more about video by combining some multiple effects.
- 04:37 Now I have three images already on a slide that are not animated.
- 04:41 So a horse, a sheep, and a llama and at least I think so.
- 04:45 So if I've got them wrong, please don't write to me.
- 04:48 So let's go to the Animation tab.
- 04:50 Because this image is at the back, I want it to animate first so
- 04:54 that nothing covers it, so click Fade.
- 04:59 I'm going to click the Animation Painter, Animation Painter.
- 05:04 And in our Animation Pane we have we have three images,
- 05:08 the fading is quite slow, I'm going to go After Previous and
- 05:14 set them all to about two seconds.
- 05:17 Control A to select all, Format,
- 05:21 Align to slide, Align center, Align middle.
- 05:27 There, our images are on the slide.
- 05:29 Right click.
- 05:31 Format background.
- 05:32 And I'm going to pick a black color.
- 05:36 So let's preview that in reading view.
- 05:38 The first image comes in which is a horse, and then what I said was a sheep and
- 05:43 then, what I think is, a llama.
- 05:46 If I wanted to, I could actually put a little more space between them.
- 05:50 So 2.5 seconds and 5 seconds.
- 05:54 Let's go to the slide show area, rehearse timings.
- 06:00 So the first image comes in, Second image comes in.
- 06:04 Now, there's a little bit of a delay.
- 06:06 Third image comes in.
- 06:08 Hit enter.
- 06:10 Do you want to save the new slide timings, yes.
- 06:13 And this is very important because now, what we're going to do is export as video.
- 06:17 So I go file, Export.
- 06:21 Create a video.
- 06:23 Now, we can go 4K if our resolution supports it.
- 06:27 I'm gonna go full HD.
- 06:29 Use the Recorded Timings.
- 06:31 Create the video and I'm going to save it in my videos and call it Animals.
- 06:41 Now PowerPoint will go away and create that video.
- 06:43 We get a little indicator, down at the bottom, of how that is progressing.
- 06:48 Control N, clear the layout.
- 06:55 Insert video from my PC, there is our Animals, insert.
- 07:02 If we play that, we get our nice little animals.
- 07:07 So that is a way of creating a video.
- 07:10 Now I'm going to go to the playback tab, trim.
- 07:15 I'm going to get rid of the first animation, So
- 07:21 that I don't start with a black slide.
- 07:24 There is our animation, okay, cool.
- 07:26 Ctrl, Shift bring that down to another size.
- 07:32 I can go Format, Crop, and crop that bit, but
- 07:37 if I hold the Ctrl key, I can crop both sides of the video at the same time.
- 07:42 And then we have a nice little video of three little animals
- 07:46 fading in on the slide.
- 07:48 Now, let's do something really clever.
- 07:50 We'll go insert WordArt, select this particular one
- 07:57 and say, I Love Animals.
- 08:03 We're going to drag that to there.
- 08:06 Add an Animation of Float In, Float down, go to our video.
- 08:14 Now, we're going to do something which is known as a bookmark.
- 08:19 So we've added a bookmark there, or we can remove it.
- 08:22 But what we'll do is, we'll actually scrub through
- 08:26 to roughly where the llama comes in.
- 08:31 Add Bookmark, now that means absolutely nothing until we conclude this animation.
- 08:36 We can fire this animation on the trigger that we set, which is bookmark one.
- 08:41 Now when we go into reading view.
- 08:45 I click on the video and watch as the time line scrubs along.
- 08:50 As soon as it hits that particular bookmark, that animation comes in.
- 08:54 Now, that is something that you can create entirely in PowerPoint.
- 08:58 It's an awesome effect and this file is available for download.
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