Exploring Slide Show Options

Quick reference

• 00:03 This actually happened to me a number of years ago; I stood up in front of the audience and commenced a presentation and it all looked
• 00:09 good, I thought what can go wrong, it’s only about 4 slides, I started to talk about myself and then about business intelligence databases and
• 00:17 so on, but before long I realised that the presentation was totally out of control, it was advancing without even my permission, and the
• 00:25 computer just took over and sometimes presentations can take upon a mind of their own but this video is about the set up slideshow
• 00:33 dialog box in PowerPoint. So within the particular dialog box we’ve got various groups of options, first of all the show type, presented by
• 00:42 a speaker full screen is what we’re most familiar with and the presentation pops up full screen and we deliver that live. Browsed by an individual
• 00:50 in a window is where the presentation runs in a window, similar to the reading view discussed elsewhere, third is browsed at a kiosk full
• 00:59 screen, so the presentation runs full screen and will not normally stop until the ESC keyboard button is pressed. So in this mode you must
• 01:08 have timings or the presentation will get stuck or you need to add action buttons on the slide so the viewer of the presentation can navigate
• 01:16 through the slideshow. So this is the pen color and the laser pointer and these can be accessed by right clicking on a slideshow and
• 01:24 getting a menu to browse to them, or the laser can be activated during a slideshow by holding the CTRL key while I click on the slideshow with
• 01:31 the mouse. So these types of show types are further complicated by the show options, located here. Loop continuously until ESC means the
• 01:41 presentation will continue to the last slide and loop from the last slide back to the first slide again. Now that’s great for presentations that
• 01:49 are standalone, where you want to run them at frequent intervals. Show without narration is when you want to get rid of the sound narration
• 01:56 that you recorded as a voice over. Show without animation advances through the slides without any of the animations that you’ve added. This
• 02:04 show slides area is great when you want to present either all slides or say from 1 to 3 and now that’s great but what if somebody wants to
• 02:13 present slide 1, slide 3 and slide 4 and skip over slide 2? One option is to right click on slide 2 and hide it so let’s unhide that again, but it’s a
• 02:22 bit difficult if your presentation has got lots of slides. Another option is to build a custom show so we drop the little down arrow, custom shows,
• 02:31 and get the custom show dialog box. Click name, give it a name, select slides 1, 3, and 4 and move them across, then when we drop the
• 02:42 little arrow down again, we can select the actual custom show that we created and that’s very easy. Further down we’ve got options to use
• 02:50 timings and multiple monitor features. If I wanted to advance my slides manually while presenting live, I tick the manually box, but if I wanted to
• 02:58 have them run automatically I would tick this box. Finally we have the option for multiple monitors, so I tick the show presenter view, I
• 03:08 need to swap my monitor over so that I can see the presenter view on this monitor, hit F5 and the show pops up and I see presenter view on
• 03:16 the laptop, and that’s the topic of a whole other video. So we hit ESC key on the keyboard and we’re back to our slides. So there are some very
• 03:26 simple options that we can organize in the setup slideshow dialog box that are well worth the time getting to know and they will help enormously
• 03:34 when presenting, it certainly would have saved me a bit of embarrassment many years ago when the presentation took off without me.

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