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About this lesson

Before you present your slideshow, set your show up to present in a variety of ways with the confidence that little will go wrong.

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2010, 2013, 2016, 2019/365.

Exercise files

Download the ‘before’ and ‘after’ PowerPoint presentations from the video tutorial and try the lesson yourself.

Exploring Slide Show Options.pptx
708.2 KB Exploring Slide Show Options - Solution.pptx
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Quick reference

Exploring Slide Show Options

Setting up a slide show to present.

When to use

To prepare a slide show for a live- or kiosk-delivered presentation.

Instructions

  • On the Slide Show tab, click Set Up Slide Show. Options are:
    • Presented by a speaker (full screen) is the usual mode for a live presenter to deliver a slide show.
    • Browsed by an individual (window) is similar to Reading View – the presentation runs in a window.
    • Browsed at a kiosk (full screen) – you must have Slide Timings or Slide Navigation buttons to allow the user to advance the presentation.
    • Loop continuously until the Esc key is pressed – the slide show will play to the last slide and then move and replay the first slide.
    • Show without narration – the slide show will run without any added slide narration is.
    • Show without animation – the slide show will run but no slide animations will fire.
    • The show slide option allows the user to select all or a linear range of slides.
    • A custom show must be created before it is available to be selected.
    • Advance slides- Used timings, if present – will only function if timings have been added to slides.

Also note:

The Multiple Monitors group in the Setup Show dialog box is also available in the Monitors group on the Slide Show tab on the ribbon.

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  • 00:05 This happened to me a number of years ago, I stood up in front of an audience and
  • 00:08 commenced a presentation.
  • 00:09 And it all looked good, I thought what could go wrong and started to talk and
  • 00:13 then I realized that the presentation was completely out of control,
  • 00:16 it was advancing without even my permission.
  • 00:19 And sometimes presentations can take on a mind of their own.
  • 00:22 But this video was about how to set up a slideshow in PowerPoint so
  • 00:26 that that doesn't happen.
  • 00:28 So within this dialog box, we've got various groups of options.
  • 00:31 First of all the show type presented by
  • 00:34 a speaker full screen as well we're most familiar with.
  • 00:36 The presentation pops up full screen, and we deliver that live.
  • 00:40 Browsed by an individual in a window was where the presentation runs in a window.
  • 00:45 Similar to reading view, that's been discussed elsewhere.
  • 00:47 Third is browsed at the kiosk full screen.
  • 00:51 So the presentation runs full screen now will not normally stop until escape
  • 00:56 on the keyboard is pressed.
  • 00:57 So in this mode you have to have timings or the presentation will get stuck.
  • 01:02 And you might need to add action buttons on a slide so
  • 01:05 the viewer can navigate through the side show.
  • 01:08 Then you've also got pen color and laser pointer options.
  • 01:11 And these can be accessed by right clicking on the slide during a slide show
  • 01:15 and getting a menu to browse to them.
  • 01:18 Or the laser can be activated during a slide show by holding the Ctrl key
  • 01:23 when I click on the slide show with the mouse.
  • 01:25 So these types of show types are further complicated
  • 01:28 by the show options located here.
  • 01:31 Loop continuously until escape means the presentation will continue to the last
  • 01:35 slide and loop from there back to our first slide.
  • 01:39 Now that's great for presentations that are standalone,
  • 01:41 where you want to run them at frequent intervals.
  • 01:45 Show without narration is when you wanna get rid of the sound narration that you
  • 01:48 recorded as a voice over.
  • 01:51 Show without animation advances through the slides without any of the animations
  • 01:55 that you've added.
  • 01:57 This show slides area is great when you wanna present either all
  • 02:01 your slides from say 1 to 3 or 1 to 4.
  • 02:04 And that's great but if somebody wants to present say slide 2 and slide 4 and
  • 02:10 skip over slide 3, one option is to right click on the actual slide 3 and hide it.
  • 02:15 And we'll unhide that again.
  • 02:17 But it's a little difficulty if your presentation has lots of slides.
  • 02:21 Another option is to build a custom show.
  • 02:24 So we drop the little arrow down, custom shows, and we get the custom dialog box.
  • 02:30 Click time to give it a name.
  • 02:31 Select slides 1, 2, and 4, and skip across number 3.
  • 02:34 Move them across.
  • 02:37 We drop the little arrow down again and
  • 02:38 we can select the actual custom show that we created, that's very easy.
  • 02:42 If I wanted to advance my slides manually while presenting live,
  • 02:46 I take the manually box.
  • 02:47 But if I wanna have them run automatically, I will tick this box.
  • 02:51 Finally, we have the option of multiple monitors.
  • 02:54 So I tick the show presenter view.
  • 02:56 I need to select the correct monitor so
  • 02:59 that I can see Presenter View on this monitor.
  • 03:02 Hit F5, and the show pops up and I'll see presenter view on the laptop.
  • 03:05 And that's a topic of a whole other video.
  • 03:08 So we hit esc on the keyboard and we're back to our slides.
  • 03:11 So there are some very simple options that we can use to organize
  • 03:15 our slideshow in the setup slideshow dialog box.
  • 03:18 There well worth the time getting to know and that will help you
  • 03:21 enormously when presenting.
  • 03:22 It certainly would have saved me a bit of embarrassment a few years ago when
  • 03:25 the presentation took off without me.

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