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About this lesson
Before you present your slideshow, set your show up to present in a variety of ways with the confidence that little will go wrong.
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Exploring Slide Show Options.pptx939 KB
Quick reference
Topic
Setting up a slide show to present.
When to use
To prepare a slide show for a live- or kiosk-delivered presentation.
Instructions
- On the Slide Show tab, click Set Up Slide Show. Options are:
- Presented by a speaker (full screen) is the usual mode for a live presenter to deliver a slide show.
- Browsed by an individual (window) is similar to Reading View – the presentation runs in a window.
- Browsed at a kiosk (full screen) – you must have Slide Timings or Slide Navigation buttons to allow the user to advance the presentation.
- Loop continuously until the Esc key is pressed – the slide show will play to the last slide and then move and replay the first slide.
- Show without narration – the slide show will run without any added slide narration is.
- Show without animation – the slide show will run but no slide animations will fire.
- The show slide option allows the user to select all or a linear range of slides.
- A custom show must be created before it is available to be selected.
- Advance slides- Used timings, if present – will only function if timings have been added to slides.
Also note:
The Multiple Monitors group in the Setup Show dialog box is also available in the Monitors group on the Slide Show tab on the ribbon.
Login to download- 00:04 This actually happened to me a number of years ago.
- 00:05 I stood up in front of the audience and commenced a presentation and
- 00:09 it all looked good.
- 00:10 I thought what can go wrong it's only about slides.
- 00:13 I started to talk about myself and
- 00:14 then about business intelligence startup bases and so on.
- 00:18 But before long, I realized the presentation was totally out of control.
- 00:22 It was advancing without even my permission.
- 00:25 And the computer just took over.
- 00:26 And sometimes presentations can take a mind of their own.
- 00:29 But this video's about the set up slide show dialogue box in PowerPoint.
- 00:33 So within the particular dialogue box we've got various groups of options.
- 00:38 First of all,
- 00:38 the show type, presented by a speaker full screen is what we're most familiar with.
- 00:43 And the presentation pops up full screen and we deliver that live.
- 00:47 Browsed by an individual in a window is where the presentation runs in a window,
- 00:52 similar to the reading view discussed elsewhere.
- 00:55 Third is browse through the kiosk full screen, so the presentation runs full
- 01:00 screen, I will not normally stop until the Escape keyboard button is pressed.
- 01:05 So in this mode, you must have timings or the presentation will get stuck or
- 01:09 you need to write action buttons to the slides so
- 01:11 the viewer of the presentation can navigate through the slideshow.
- 01:15 So this is the pen color and the laser pointer.
- 01:18 And these can be accessed by right clicking on a slideshow and getting a menu
- 01:22 to browse to them or the laser pointer can be activated during a slideshow by holding
- 01:27 the control key, while I click on the slideshow with the mouse.
- 01:31 So these types of show types are further complicated by the show options,
- 01:35 located here.
- 01:36 Loop continuously until escape.
- 01:38 Means the presentation will continue to the last slide and
- 01:42 loop from the last slide back to the first slide again.
- 01:45 So that's great for
- 01:45 presentations that are stand alone and you want them to run at frequent intervals.
- 01:49 Show without narration is when you wanna get rid of the sound narration that you
- 01:53 recorded as a voice over.
- 01:55 Show without animation advances through the slides without any of the animations
- 01:59 that you've added.
- 02:01 This show slides area is great when you wanna present either all slides or
- 02:05 from say 1-3 and now that's great but what if somebody wants to present slide 1,
- 02:11 slide 3, and slide 4, and skip over slide 2?
- 02:15 One option is to right click on slide 2 and hide it so let's unhide that again.
- 02:22 But it's a bit difficult if your presentation has lots of slides.
- 02:25 Another option is to build a custom show, so we drop the little down arrow,
- 02:30 custom shows and we get the custom show dialog box.
- 02:35 Click name, give it a name.
- 02:37 Select slides 1, 3 and 4 and move them across,
- 02:42 then we drop the little arrow down again.
- 02:47 We can select the actual custom show that we created, and that's very easy.
- 02:52 Further down we've got options to use timings and multiple monitor features.
- 02:57 If I wanted to advance my slides manually while presenting live,
- 03:01 I'll tick the Manually box.
- 03:03 But if I wanted to have them run automatically, I would tick this box.
- 03:08 Finally, we have the option for multiple monitors, so
- 03:10 I tick the Sharp Present a View, I need to swap my monitor over so
- 03:15 that I can see the Present a View on this monitor, hit F5,
- 03:18 and the show pops up, and I see Present a View on the laptop.
- 03:23 And that's the topic of a whole other video.
- 03:25 So we'll hit Escape on the keyboard and we're back to our slides.
- 03:29 So there are some very simple options that we can organize in the Set Up Slideshow
- 03:33 dialog box that are well worth the time getting to know.
- 03:36 And they will help enormously when presenting.
- 03:39 It certainly would have saved me a bit of embarrassment many years
- 03:42 ago when the presentation took off without me.
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