"Closing Slide" - Using Video in Slides

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About this lesson

We will see where to go for free motion videos to use in presentations. Create a closing slide using a motion background, shapes, transparencies and use the contextual ribbon to control playback.

Quick reference

Slide 11: Closing - Using Video in Slides

Presentations should not end abruptly. Always include a closing slide to thank the audience for their participation, say goodbye or list credits. 

In this lesson, we will build a closing slide using motion video. 

When to use

Always end a presentation with a closing slide. 

Instructions

New Blank Slide

  1. From the Home tab, in the Slides group, select Blank. 
  2. From the Insert tab, in the Media group, select Video. 

Online Video

  1. Select Online Video. 
  2. Go to YouTube or another video sharing site. 
  3. Find the video to link to. 
  4. Press CTRL+C to copy the URL. 
  5. Go back to PowerPoint and press CTRL+V to paste the link. 
  6. Click Insert. 
  7. Resize and reposition as necessary. 

Video From My PC

Alternatively, we can insert a video stored in a folder on our PC. Aside from high-quality, free images, the Pexels website offers free video to download. 

  1. Go to www.pexels.com
  2. Search for the keyword 'mountains'. 
  3. Click on the Videos page. 
  4. Select a video and click Download. 
  5. Switch back to PowerPoint. 
  6. From the Insert tab, in the Media group, select Video. 
  7. Select Video on My PC. 
  8. Browse to the downloads folder. 
  9. Select the video and click Insert. 

Turn Off Design Ideas

When we insert an image or a video into a slide, the design ideas pane will open automatically. We can supress this by toggling off the setting. 

  1. From the File tab, select Options.
  2. Click on the General page and scroll down to the PowerPoint Designer section.
  3. Remove the tick from the box Automatically show me Design Ideas. 

Now, we can invoke the design ideas pane manually when we need it by selecting the Design Ideas button on the Design tab. 

Video Format and Playback

Once a video has been inserted into a slide, two contextual ribbons become available: Video Format and Playback. Video Format allows us to make color adjustments, apply video styles, effects and borders. We will focus on the Playback tab. 

Loop Until Stopped

Most of the videos downloaded from Pexels are reasonably short. We want to ensure that the video loops round and carries on playing from the beginning so that it doesn't just stop when we are still talking through the slide. 

  1. From the Playback tab, In the Video Options group, select Loop until stopped. 
Start Video

The Start drop-down box allows us to control when the video will start: Inclick Sequence, Automatically or When Clicked On. Automatically ensure that the video will start as soon as the slide loads. 

  1. From the Playback tab, in the Video Options group, select Automatically from the Start drop-down box.  
Control the Volume

If a video contains audio or music, we may want to consider setting the volume or even muting. It can be jarring to someone watching the presentation to move to a slide that contains video with very loud audio. 

  1. From the Playback tab, in the Video Options group, select Volume. 
  2. Choose Mute from the options. 

Add a Background Transparency

  1. From the Insert tab, in the Illustrations group, select Shapes. 
  2. Select the Rectangle shape. 
  3. Draw a rectangle over the video. 
  4. From the Shape Format tab, in the Shape Styles group, select Shape Outline. 
  5. Select No Outline. 
  6. Right-click and select Format Shape.
  7. Change the color to black. 
  8. Adjust the transparency to 32%. 
  9. Add text using textboxes. 

Hints & tips

  • Be aware of the size of the video file. Large video files have a tendency to increase the overall file size dramatically and slow down the presentation. This can manifest as poor performance and lag. 
  • Think about trimming longer videos to include only what is necessary. 
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  • 00:04 Well, congratulations everyone,
  • 00:06 we have made it down to the last slide in this presentation.
  • 00:10 Now, this slide isn't absolutely necessary.
  • 00:13 But it is always nice to have some kind of closing slide that just says
  • 00:18 something like thank you, good bye, welcome.
  • 00:21 You could put whatever you like on this closing slide.
  • 00:24 Now, on my final slide, I just have some text that says thank you, and
  • 00:29 I've also listed out some credits.
  • 00:31 So every time I've used an image or an icon in this presentation, I've just given
  • 00:36 the author or creator of that icon or image a little credit on this final slide.
  • 00:41 Now, I don't necessarily have to do this,
  • 00:43 because all of the images that I use are free for use in PowerPoint presentations.
  • 00:48 But I always find, it is quite nice to credit authors.
  • 00:51 Now, one thing that you can't tell from the presentation currently is that I'm
  • 00:56 actually using a motion video in the background.
  • 00:59 So let me run this slideshow, so you can see what that looks like.
  • 01:02 So we're going to go up to Slideshow, and I'm going to say Run from Current Slide.
  • 01:06 And you should be able to see that we have
  • 01:09 a motion background playing behind our credits.
  • 01:12 And this just gives a really nice, professional look and feel.
  • 01:16 Now, this is just a video, and it's a video that, again,
  • 01:20 I've downloaded for free from pexels.com.
  • 01:23 You might have a video already on your PC that you want to use, or
  • 01:27 you might want to link directly to a YouTube video.
  • 01:31 You can do all of those things from within PowerPoint, and
  • 01:34 that's what I'm going to show you in this lesson.
  • 01:36 Now, we're going to be using a motion video as our background.
  • 01:39 So I'm going to start out by selecting a new blank slide.
  • 01:43 Now, when it comes to inserting videos, you still want to jump to your Insert tab.
  • 01:48 But Video is all the way over in this end group, the Media group.
  • 01:53 And you can see here, if I click the drop-down,
  • 01:56 I have a choice of inserting online video or video from my PC.
  • 02:01 Now, let me just very quickly show you how to insert video from online.
  • 02:05 You can see here, it tells you how to insert it.
  • 02:08 All you simply need to do is copy and
  • 02:10 paste in the address where that video is from.
  • 02:13 And these are all the services that PowerPoint supports.
  • 02:15 So if you have something like a YouTube or a Vimeo video, just grab the URL and
  • 02:20 paste it into here.
  • 02:21 So let me very quickly show you what this looks like.
  • 02:24 So to demonstrate this,
  • 02:26 I'm just going to use an Excel video that is currently unlisted on YouTube.
  • 02:31 I'm going to click on the Share link underneath, and
  • 02:35 I'm going to say Copy to copy that URL.
  • 02:37 Once I have that, I can jump back to PowerPoint and
  • 02:42 simply Ctrl+V to paste that URL in.
  • 02:46 It's going to show me a preview of the video, and
  • 02:48 then I can just click Insert to put that into my slide.
  • 02:52 I can then resize it, move it around, and I can play it within my slideshow.
  • 02:56 So really nice and simple if you want to insert video in that way.
  • 03:01 However, for our motion background,
  • 03:03 we're going to do something a little bit different.
  • 03:06 Now as I said, the motion video background that I used was from pexels.com.
  • 03:12 And the cool thing about Pexels is that it's not just a repository for
  • 03:16 free images.
  • 03:17 It also has some short videos on there as well, so let's take a look.
  • 03:22 So if we go to the Pexels website,
  • 03:24 and I'm just going to type in mountains into here, and hit Enter.
  • 03:28 Now, that's going to pull back all images of mountains.
  • 03:32 But notice at the top here, I have a link for videos.
  • 03:36 So if I click Videos, I now have all of these really nice,
  • 03:40 fairly short motion videos that I can download and use for free.
  • 03:45 So let's scroll through and find the one that I used, and
  • 03:49 it's actually this one just here.
  • 03:52 Click the little icon underneath to download that, and that's going to go to
  • 03:56 your Downloads folder, and you can then pick it out from within PowerPoint.
  • 03:59 So let's go back to the Insert tab, across to Video.
  • 04:03 And this time, I'm going to choose Video on my PC.
  • 04:06 I'm going to navigate to my Downloads folder, there is my video, and
  • 04:11 click on Insert.
  • 04:12 Now incidentally, once again, because I've inserted an image or
  • 04:16 a video into this slide, Design Ideas has popped open on the right-hand side.
  • 04:21 Now, I did tell a bit earlier on, I was going to show you how you can disable
  • 04:25 this, because it can get a little bit annoying.
  • 04:27 So let me show you how to do that first.
  • 04:30 We need to go up to File, and then down to Options.
  • 04:33 And on the General page, right at the bottom,
  • 04:36 you have a section called PowerPoint Designer.
  • 04:40 So if you want to stop this popping up every time you put an image or
  • 04:44 video into your PowerPoint presentation,
  • 04:47 just deselect Automatically show me design ideas, then click on OK.
  • 04:51 Incidentally, if you do want to bring back that Design Ideas panel at any point,
  • 04:56 if you just go to the Design tab and click on Design Ideas,
  • 04:59 it's going to load that pane in the side.
  • 05:01 Now, when you insert a video, once again, you're going to get
  • 05:05 two contextual ribbons, Video Format, and also a Playback ribbon as well.
  • 05:09 And Video Format basically allows you to make color corrections to your video.
  • 05:14 You can add things like video styles, video borders,
  • 05:19 video effects, all things like that.
  • 05:22 Now, the tab that we're going to focus on is the Playback tab,
  • 05:26 because this is all of your video settings, how that video is going to play.
  • 05:30 Now, there's a couple of things that I want to change in here.
  • 05:33 In the Video Options group, I have a little button here, Loop until Stopped.
  • 05:38 So that means that this video is going to carry on playing or
  • 05:42 looping around until you move on to the next slide.
  • 05:45 Now, I would recommend that you turn this option on.
  • 05:48 Because otherwise, if you just have a 15-second motion video,
  • 05:53 it means the video is going to stop after 15 seconds.
  • 05:57 But if you're still talking, then that's going to look a little bit strange.
  • 06:01 So you want to make sure it's going to loop around.
  • 06:03 The other setting I would probably change in here is When this video starts playing.
  • 06:08 And I always like to change this to Automatically.
  • 06:12 And that means that as soon as I move on to this closing slide,
  • 06:15 the video will start.
  • 06:16 I don't have to click or do anything myself to invoke that video.
  • 06:20 And the final option I would probably change in here is the volume option.
  • 06:25 Now, the last thing you want is, if you have a video that has sound,
  • 06:29 it can be a little bit abrupt to have a video that maybe has sound just suddenly
  • 06:34 start playing.
  • 06:35 And it might be that you have a video that has sound in your presentation, but
  • 06:39 you don't with of play the sound.
  • 06:41 If that is the case, then set the volume to mute.
  • 06:44 Now, there are a few other options in here that you might want to experiment with,
  • 06:49 such as fading the video in and out, or maybe even trimming this video.
  • 06:53 So if this is a very long video, and you want to customize how much of it
  • 06:57 you're seeing, you can come into Trim Video and play around with those settings.
  • 07:02 Now, I'm not going to linger too much on this,
  • 07:04 because it's more of an advanced topic.
  • 07:06 For the moment, I've set all the settings that I need.
  • 07:10 The next thing that I'm going to do is, I'm going to do
  • 07:13 our favorite thing in the world, and that is add a transparency over the top.
  • 07:17 Just so that any text I place on top is easy to see.
  • 07:21 So we're going to use our same old trick.
  • 07:24 We're going to say No Outline, or we're going to right-click and
  • 07:27 format this shape.
  • 07:29 And I'm going to change this color to the same black color that I've used
  • 07:34 in the last few slides.
  • 07:35 And I'm going to take that transparency down to about there.
  • 07:40 The final thing I need to do here is just add my text.
  • 07:43 And this is a simple case of just using text boxes again.
  • 07:47 So I've just copied mine from the other side, Ctrl+V to paste, and there we go.
  • 07:52 And just a couple of stylistic elements.
  • 07:54 I'm going to go to the previous slide,
  • 07:56 and I'm going to grab this pink bar running down the right-hand side.
  • 08:00 Ctrl+C to copy, Ctrl+V to paste.
  • 08:04 And I also think, on this final slide, I want to use the logo.
  • 08:09 So back to the title slide, Ctrl+C to copy,
  • 08:13 all the way back down, Ctrl+V to paste.
  • 08:17 And I'm just going to move that down to this bottom corner,
  • 08:20 and hold down my Shift key to keep that aspect ratio as I resize that down.
  • 08:25 And that is pretty much it.
  • 08:26 If we just play our slide from current slide,
  • 08:29 you can see that that video automatically starts, and it's going to loop round.
  • 08:34 So what we have here is a really nice, effective-looking
  • 08:38 closing slide which just ends your presentation on a high note.

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