Locked lesson.
About this lesson
We will tour the different options available to setup a slide show. This includes learning about how to make a presentation run automatically by rehearsing timings.
Exercise files
Download the ‘before’ and ‘after’ PowerPoint presentations from the video tutorial and try the lesson yourself.
6.03-slide-show-settings Exercise.docx2.1 MB 6.03-slide-show-settings Exercise Solution.docx
724.6 KB
Quick reference
Slide Show Settings
We need to think about how we will be presenting our slides when setting up a slide show. Are we presenting to a live audience? Do we need to be able access other applications when running the slide show? Do these slides need to be shown on a large screen at any event and automatically cycle through?
The answers to these questions will determine how we setup the slide show.
When to use
We should review slides show settings whenever we plan on presnting to an audience.
Instructions
Run Slide Show
From Beginning
- From the Slide Show tab, in the Start Slide Show group, select From Beginning.
- Or, press the F5 keyboard shortcut.
- Or, click the Slide Show button on the Status bar.
From Current Slide
- From the Slide Show tab, in the Start Slide Show group, select From Current Slide.
Setup Slide Show
- From the Slide Show tab, in the Setup group, select Setup Slide Show.
Presented by speaker (full screen)
This option will run the slide show in full screen mode and is the default for all PowerPoint presentations.
- In the Set Up Show dialog box, select Presented by a speaker (full screen).
Browsed by an individual (window)
This option allows the presentation to run in it's own window. This means the presenter can access the desktop and other applications because the slide show isn't running in full screen mode.
- In the Set Up Show dialog box, select Browsed by an individual (window).
Browsed at a kiosk (full screen)
This option is best for presentations that need to run on a screen at something like a trade show or live event.
- In the Set Up Show dialog box, select Browsed at a kiosk (full screen).
Show Options
If a slide show is set up to automatically cycle through the slide deck continuously, set it to loop so that the presentation doesn't end after the last slide.
- Select Loop continuously until Esc.
If a slide show contains alot of animation, you may choose to run the presentation without animation. This means we don't need to delete the animation which could take some time.
- Select Show without animation.
Choose Which Slide to Show
- In the Show Slide section, choose which slides to show.
- Select All to show all slides.
- Select a Range to show just those slides
- Or, setup a Custom Show.
Advance Slides
Slides can be advanced manually or automatically. If we select to advance slides manually, PowerPoint will wait for an action from us before advancing to the next slide, such as a mouse click.
If we select to advanced slides automatically, slides will cycle through without any action from us. This relies on presence of slide timings.
Hints & tips
- Running a slide show using the button on the status bar is the same as pressing F5. It will run the slide from the beginning.
- 00:04 Throughout this course, we've been running our slide show.
- 00:07 And to do that, for the most part, we've been pressing the F5 key on our keyboard.
- 00:11 But that isn't the only way that you can run a slide show.
- 00:16 So in this lesson, I want to take a look at the slideshow tab and just go through
- 00:20 with you some of the different ways that you can not only run a slideshow but
- 00:25 also set one up.
- 00:26 So let's go directly to that slideshow tab.
- 00:30 Now in the first half of the start slideshow group,
- 00:33 this is where we can determine from which point in the presentation we want to start
- 00:37 the slideshow from.
- 00:39 So a lot of the time, you're going to want to run your slideshow from the beginning.
- 00:43 And you'll see that as I hover over that option in the screen tip,
- 00:46 that is that keyboard shortcut that we've been using of F5.
- 00:50 It's by far the quickest way to run a slideshow.
- 00:52 Now the other option that you have is to run from the current slide.
- 00:57 So if you are partway through your presentation, so
- 01:00 let's say we are on slide eight, for example.
- 01:03 If I was to click from beginning or press the F5 keyboard shortcut,
- 01:07 it's basically going to run this slideshow from slide number one.
- 01:12 Now if you want to start it from slide number eight,
- 01:16 you can choose from current slideshow.
- 01:18 Alternatively, the keyboard shortcut for that is shift plus F5.
- 01:23 And don't forget you also have the ability to run a slideshow and that is run
- 01:28 a slideshow from the beginning by clicking on the slideshow icon in the status bar.
- 01:33 Now another thing that's good to do prior to running your slideshow is to set up
- 01:38 your slideshow first.
- 01:39 And you'll see in the Set Up group in the middle here,
- 01:43 the first button is the Set Up Slide Show button.
- 01:47 And as you can see from the screen tip,
- 01:49 it says set up advanced options for the slide show such as kiosk mode.
- 01:53 Now in this first group of Show type,
- 01:55 you can choose what type of presentation you want to set up.
- 01:59 So for example, if I was presenting this to a room full of people,
- 02:04 I'm going to be presenting it so
- 02:06 I would select the first option presented by speaker full screen.
- 02:11 Now it's worth noting that if you do choose this first option,
- 02:15 then the side is going to take up the full screen.
- 02:17 Now if you would prefer to have the slideshow running in a window, so
- 02:22 maybe you want to see other applications that you have on your desktop.
- 02:27 Then the option you would choose for that is browse by an individual window.
- 02:31 And finally, the last option in here is perfect if you are using
- 02:35 this presentation at something like a trade show.
- 02:39 So I'm sure we're all familiar with maybe walking into a live event, and
- 02:43 seeing large screens around the room that has a PowerPoint presentation cycling
- 02:48 through a number of different slides.
- 02:51 If that's the kind of thing that you want to do,
- 02:53 then you would select the third option in here.
- 02:55 Browse at a kiosk full screen.
- 02:57 Now it's worth noting for things like that,
- 03:00 you need to make sure that your presentation is set up to automatically
- 03:04 move to the next slide on a given time frame.
- 03:07 And I'm going to show you how to do that in a few moments.
- 03:11 In the show options group just there,
- 03:13 you also have a few other settings you can modify.
- 03:15 So you might want to loop your presentation continuously until you press
- 03:19 escape.
- 03:20 So again, this is another option that's really good if you just want your slides
- 03:24 to automatically cycle through.
- 03:27 You don't particularly want them to stop when it reaches the end of
- 03:30 the presentation.
- 03:31 You want it to just loop round and start again.
- 03:34 If that's the case, then make sure you put a tick in this first box.
- 03:38 You can choose to show your slides without any narration or animation.
- 03:43 And if you have keep slides updated, selected, it means that if you've
- 03:46 shared this presentation with anyone else and they're making live updates.
- 03:51 You'll be able to see those updates in your presentation.
- 03:54 Underneath there, I have some options for pen color and laser pointer color.
- 03:59 And these are going to come into play when we take a look at Presenter View.
- 04:03 So let's hold fire on those for the moment.
- 04:06 On the right hand side, we can choose exactly which slides we want to show so
- 04:11 I can choose all sides.
- 04:13 I can select a certain range of slides by the slide number, or
- 04:17 I can choose to set up a custom show.
- 04:20 And the custom show is where you can basically determine which size you want to
- 04:25 include in your slideshow.
- 04:27 In the next group, we have how our slides are going to advance, so
- 04:31 you could choose to advance your slides manually.
- 04:34 Now if you choose this option, it requires you to be near your presentation,
- 04:39 clicking your mouse button or pressing the arrow key to advance the slides on.
- 04:43 Your alternative option here is to use timings.
- 04:47 And again, this is something I'm going to show you in a few moments.
- 04:50 And finally at the bottom,
- 04:51 you can choose which monitor you want to run your slideshow on.
- 04:54 So this is suitable for people who maybe have multiple monitors.
- 04:58 So definitely worth jumping in there and
- 05:01 checking out your slideshow settings before you present your slides.
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