Presenter Tools and Features

Quick reference

• 00:04 Earlier on this course,
• 00:05 I showed you how you can use Presenter View when running your slideshow.
• 00:09 And when you're using Presenter View, there are many other tools available in
• 00:14 that view, that help you to present your information in a clear and effective way.
• 00:18 And that's what we're going to explore in this lesson.
• 00:21 Now, if you recall, we set up timings on our presentation.
• 00:26 Now, one thing I didn't mention was how to essentially remove those timings from
• 00:30 your slides.
• 00:31 And it's fairly straightforward, if we go to the slide show tab in the setup group,
• 00:37 you can see that currently I have the use timings box checked.
• 00:41 So, all I need to do is uncheck that, and those have been removed.
• 00:46 So now let's jump back into Presenter View.
• 00:49 And if you recall, the first thing you need to make sure you have checked is this
• 00:54 little checkbox just here in the monitors group, where it says use Presenter View.
• 00:59 Once you have that checked if you press the F5 button to run that slide show,
• 01:03 you'll notice in the bottom left hand corner we have these little faded out
• 01:08 icons.
• 01:09 So if we click the three dots or ellipses on the end here,
• 01:13 we can jump straight into Presenter View from this menu.
• 01:17 So now that we're in here, let's take a bit of a closer look.
• 01:20 As the presenter, this is particularly useful because I can see my presentation,
• 01:25 I can see the slide that I'm currently on.
• 01:28 I can see what the next slide is coming up, and as we've seen before,
• 01:32 I can see any notes that I have underneath each of these slides.
• 01:35 I can scroll through my slides using these arrow buttons at the bottom,
• 01:41 and I also have a timer in the top left hand corner of this slide.
• 01:46 So basically when I'm running my presentation,
• 01:49 I can see if I'm making good time.
• 01:52 So that's particularly useful if you have a 20 minute or 30 minute slot,
• 01:56 you can keep an eye on how you're progressing.
• 01:58 Just above that, I have an option to show the taskbar, and
• 02:02 that's going to pull up my taskbar so I can access other applications.
• 02:06 I can also change my display settings from here, so I can swap the Presenter View and
• 02:12 the slide show, and I can also duplicate the slideshow.
• 02:16 And then finally, I have an end slideshow button which we'll use when we want to
• 02:20 come out of Presenter View.
• 02:21 Now, the main thing I want to focus on here,
• 02:24 are some of the in presentation tools that you have available.
• 02:28 And these tools can really help you when you're presenting to an audience.
• 02:33 Now you'll find all of these tools directly under your slideshow.
• 02:37 So the first one here is the pen and laser pointer tool, and when I click that,
• 02:42 I get this little menu pop up, and I can choose any one of these options.
• 02:47 So if I select laser pointer for example, you can see exactly what I get.
• 02:52 So I'm sure you've seen this in presentations you've attended before,
• 02:56 in order for the speaker to point at different things on the side, it's useful
• 03:01 to have something that stands out a lot more than just a very small white cursor.
• 03:07 And let's jump back into this menu, I also have the option of a pen.
• 03:12 And this is going to allow me as the presenter to basically draw on my side.
• 03:17 So again, if I want to highlight something on here, I can draw a circle.
• 03:22 This is a lot easier if you have a stylus as opposed to a mouse.
• 03:26 And of course I have some erase options, so
• 03:28 I can choose to erase specific annotations or I can erase all ink on the side,
• 03:33 which is exactly what I'm going to do right now.
• 03:36 Now incidentally, if I am using that pen to annotate my slides,
• 03:40 I can choose the ink color from a limited palette.
• 03:44 And finally, I have a highlighter, so this does exactly as you would expect,
• 03:48 I can go in and I can highlight certain lines of text or other items.
• 03:53 Some really useful things in there.
• 03:55 The next button along allows me to see all of my slides,
• 03:59 so this takes me into a completely different way of viewing.
• 04:03 I've got my sections listed down the left hand side and I can switch between them,
• 04:08 and if I want to show a specific slide, I can just select it from the slide deck.
• 04:13 So, this is quite useful if you're in a presentation and
• 04:16 you need to maybe jump around to different slides within the deck.
• 04:19 The next button along is the zoom into slide option.
• 04:23 And if I click this,
• 04:24 you can see it does pretty much exactly what it says on the tin.
• 04:28 You can see that my cursor has changed to a little plus,
• 04:31 and if I click, it's going to zoom into this slide.
• 04:34 My cursor then changes to a small little tiny hand, and
• 04:38 it means I can pan around or drag around my slide,
• 04:42 and really hone in on specific things that I want my audience to see.
• 04:47 Click zoom again to zoom back out.
• 04:50 Now this next button is one that I use all the time.
• 04:53 And this will essentially blackout your slideshow.
• 04:57 So occasionally if I'm running a presentation,
• 05:00 maybe I want to speak to my audience and I want all of their focus to be on me, and
• 05:05 not what's showing behind me on the screen.
• 05:08 So to facilitate that, I might choose to blackout my presentation for a moment.
• 05:13 So if I click this, it's basically just going to show a blank slide on the screen,
• 05:18 click it again, and it brings my presentation back.
• 05:21 The next button along is to toggle subtitles.
• 05:24 So when I click this, so you're going to see that I'm going to start to get
• 05:27 subtitles appear at the bottom of the screen.
• 05:30 So this is brilliant for anybody who is hearing impaired or struggles to hear what
• 05:35 you're saying, it really adds to the accessibility of your presentation.
• 05:40 And you can choose to toggle these on and toggle them off, whenever you like.
• 05:45 And then finally, we have this little ellipses on the end,
• 05:48 which just has a few more options.
• 05:50 I was speaking a few minutes ago about being able to black out the screen.
• 05:54 And you'll see here if I hover over this option in the menu I have a choice of
• 05:58 blank screen or a white screen.
• 06:01 So if I click that, that's what I'm going to get, and
• 06:03 I can toggle back to my presentation.
• 06:07 I can also choose to hide Presenter View, which is just going to take me back to
• 06:11 the normal slideshow view, and I can set my subtitle settings as well from here.
• 06:17 So I have mine displayed below the slide,
• 06:19 and I find that that pretty much works for me.
• 06:22 But you could choose to have them above at the top overlaid, or
• 06:25 at the bottom overlaid.
• 06:27 And when I say overlaid,
• 06:28 it just means they're going to overlay your actual slide.
• 06:32 And then at the top here, I have an option to see what was last viewed.
• 06:37 So that's going to take me back to the slide I was on a previous to this one.
• 06:42 And then of course finally, we have a way to access help and an end show button.
• 06:48 So there are so many useful things in this Presenter View.
• 06:52 If you're somebody who runs presentations all the time, and
• 06:55 you're still using just the F5 slideshow view, then you really are missing a trick.
• 07:01 This is going to make your life so much easier.
• 07:04 But for the time being, I'm going to click End show,
• 07:07 it will ask me if I want to keep my ink annotation.
• 07:10 So if you have made any annotations on your slide,
• 07:13 maybe with the pen or the highlighter, you can choose to keep them at this point.
• 07:18 Now, I don't want to keep them, so I'm going to say discard.
• 07:22 And it jumps me back to my normal view.
• 07:26 So that is it, that is Presenter View, and
• 07:28 all of the in presentation tools you have at your fingertips.
• 07:32 I hope you find that useful, I will see you in the next lesson.

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