Using Labels and Filters

Quick reference

• 00:04 Welcome back to the GoSkills course all about Todoist.
• 00:08 We are diving into labels and filters in a bit more detail.
• 00:12 Now we explained very briefly about the creation of labels which is accessible on
• 00:17 this left-hand panel.
• 00:18 And we also talked about a way that filters can be used to sort and
• 00:22 view some of your tasks based on different context points like project due date and
• 00:28 even labels.
• 00:29 So it's really accessible and it's a really great way
• 00:31 when you're using your Todoist account to really optimize it.
• 00:35 Because a lot of people don't tend to use these but
• 00:37 they're a great way to go much more advanced than you think.
• 00:41 Labels and filter can be used in many different ways.
• 00:43 Some people use it as a way to optimize their energy levels throughout their day.
• 00:48 Some people have the ability to go into Priority 1, for example, and
• 00:52 get on with their most important task first.
• 00:55 And others go into Priority 3 and
• 00:58 actually just do all their Priority 3 tasks when they've got low energy.
• 01:02 So that they're actually doing something when they have a little amount of energy
• 01:06 in their system.
• 01:07 If you want to be able to break down tasks,
• 01:09 we're going to give you a few examples of how you can use this very, very simply.
• 01:14 So if I wanted to, at any given point, create a priority for today section,
• 01:20 all I'd have to do is create a new filter, hit Priority Today.
• 01:25 Choose a berry red label and hit p1 & today.
• 01:31 Now if I click Enter, there's nothing in my priority today that is a p1.
• 01:35 But let's say I do need to iron these clothes, and
• 01:37 I'll just put a label on there.
• 01:39 If I go back down to Priority Today, you can see that that appears most important.
• 01:44 So for example, let's say I was like, okay, I've got a couple of items on my
• 01:48 today list but I actually need to get in the most important things done.
• 01:51 I could hit this one and it is very useful.
• 01:54 Now if you wanted to, as an example,
• 01:56 you can actually change this today to next 5 days and hit Save.
• 02:02 And what will happen is you'll see your next 5 days and
• 02:05 the p1 tasks that are highlighted.
• 02:07 And it's a great way to see your most important and priority items for the day.
• 02:12 Let's say you're planning a week.
• 02:13 You could, for example, start adding new items here and put Learn Portuguese.
• 02:19 And you can add it to a project from here without any fuss.
• 02:24 So you can start using this as a way to plot and plan your most important items.
• 02:29 So you're probably wondering, let's say you finish your day early and
• 02:32 you're like, okay, I need to get on with some of the items for tomorrow.
• 02:35 You can put Low Priority Tomorrow as one of your tasks.
• 02:40 You put the label color as yellow and you can add @5mins
• 02:44 because they're slow tasks and use the & symbol and put tomorrow.
• 02:48 And you click add filter, and you can start adding some tasks or
• 02:52 view any of the tasks that are there.
• 02:53 So for example let's say you've got it in for
• 02:56 tomorrow, if I put a few of these dates in for tomorrow, if I go back
• 03:00 to this low priority section, you can see some tasks have been populating now.
• 03:04 It's a great way to really take advantage of tomorrow.
• 03:07 Then you probably wondering how I moved stuff up here.
• 03:10 All you have to do if you want to move it up is grab it and
• 03:13 drag it up to the top, which is very helpful way to organize your filters.
• 03:18 Now you're probably wondering Labels wise, how do I take labels to next level?
• 03:22 And, of course, there's some great ways to do this.
• 03:25 And what I'm going to demonstrate is some time based ones, some tool based ones, and
• 03:29 scenario based ones.
• 03:31 So for example, let's say you've already created five minutes, 30 minutes.
• 03:35 Let's say I wanted a few in between like 15 minutes, and I'm going to drag it up
• 03:39 between, and I'm going to rename it, and a color to it, there you go.
• 03:44 So you can see here, I've got 5 minutes, 15 minutes, and 30 minutes,
• 03:47 maybe that's the most suitable for you.
• 03:49 Although, you could have, for example, one hour as a longer task.
• 03:53 Now if we click save and drag this one at top,
• 03:55 I've got four time based labels and it's a great way to visualize that.
• 04:00 Now for example I created, phone is a good example one but if I wanted to add PC,
• 04:04 that's a task that can be done on my PC, that's pretty easily done.
• 04:09 And I can actually add colors to both of these labels, really, really easily.
• 04:13 But it's a great way to go, okay, what tasks can I do on my PC?
• 04:16 What tasks can I do on my phone?
• 04:18 And as you can imagine, tools can be very helpful because you might
• 04:21 not necessarily have your laptop on you but you can do it on paper.
• 04:25 So for example we could put paper here and give it a light blue filter.
• 04:29 So it's really really easy to use.
• 04:31 We created town last time.
• 04:33 But let's say you wanted to put it at home.
• 04:35 So there are errands that you want to do at home.
• 04:37 And let's put office as well because you can do them in the office.
• 04:41 Now some people even put labels like car.
• 04:44 So they actually, before they start riding in the car, they actually have a list of
• 04:48 podcasts for example, ready to go that they can start listening to there.
• 04:52 Now, I can shuffle these up, very similar to what I did with the filters
• 04:56 to organize them and keep them really steady.
• 04:59 So you can see here I've got a host of filters.
• 05:01 They're a great way for me to get started.
• 05:03 So combining those with filters and
• 05:06 labels will really make a magical experience for your Todoist account.
• 05:10 And it does add a lot of color as well and at any given point, I can click into these and
• 05:15 see all of the tasks that I need to do per label.
• 05:18 Hopefully, I give you a nice overview.
• 05:19 Todoist has a few great examples.
• 05:21 I know the exercises will provide you with some details, too.
• 05:25 Thank you for stopping by.
• 05:25 I will see you in the next section, cheers.

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