Using Smart Schedule

Quick reference

• 00:04 Hello everyone, and welcome back to this GoSkills course all about Todoist.
• 00:09 Now, in the previous session, we actually talked about
• 00:12 how you can use the Next 7 Day tab over here to view and plan your week ahead.
• 00:17 And of course, that's very important.
• 00:19 Being able to plan ahead and keep yourself organized is very valuable.
• 00:23 But there is actually something that a lot of people suffer from and
• 00:27 that is when tasks become overdue and having a too bloated inbox.
• 00:31 And we talked about this a little bit earlier in the course.
• 00:34 When it comes to practical features inside of Todoist,
• 00:37 it can help you towards organizing your task a week ahead.
• 00:40 We're going to take advantage of them, aren't we?
• 00:42 So as you can see here, we've got two tasks that are overdue.
• 00:46 And you might maybe put them for the next or the next day after,
• 00:49 and maybe not even get round to them, because you're gradually building up.
• 00:54 And this is a effect that's called the Snowball effect.
• 00:57 You keep adding tasks to tomorrow just out of the whim, but
• 01:00 actually, Todoist is aiming to help you fix and solve that problem.
• 01:04 So by selecting both of these tasks, which is really easy to do.
• 01:08 You can select as many tasks as you like.
• 01:10 You can go in this top left-hand corner and hit Schedule.
• 01:13 Now, if you wanted to, you can manually schedule it.
• 01:16 So for example, if I wanted to move both of these until Monday, I easily could.
• 01:20 But you can actually see, up here there's something called Smart Schedule.
• 01:24 And Smart Schedule helps you to manage multiple items.
• 01:27 Now, as you can see, this has appeared and it takes great way to coordinate it.
• 01:32 So what Smart Schedule does is it uses AI to help you schedule the tasks.
• 01:37 What it essentially does is it analyzes your Todoist account and
• 01:41 based on Machine Learning detect when you are available, and
• 01:45 also when you are most productive when you're ticking those tasks off, so
• 01:49 that it puts it in the most suitable slot.
• 01:52 So for example, on this one, it's detected that these two tasks are rather due,
• 01:57 and it's coordinated them to be added in on Monday, seeing a fresh space for
• 02:02 you to do.
• 02:02 So all you have to do is press Update.
• 02:05 If you don't want to add one of these or remove the task from Smart Scheduling, or
• 02:09 actually reschedule it to a certain date you can do, and that's, of course,
• 02:13 manually accessible there.
• 02:15 But if I just click Update and go to the Next 7 Days view.
• 02:18 If I go to Monday,
• 02:19 you can see here the two tasks have been added there at the same time.
• 02:23 And that's based on Todoist AI Learning.
• 02:27 Now, if you wanted to do this only for, for example,
• 02:30 I want to plan on Richard's retirement but it got moved to another day.
• 02:34 I could easily do that, but you can do it per task as well.
• 02:38 Smart Schedule appears in the top left-hand corner on this mini due date
• 02:42 window.
• 02:43 If I hit that it actually reschedules it to a time that is most suitable. It sees
• 02:48 that today is a free day.
• 02:50 And as you can see here, I can coordinate that there.
• 02:53 So this is very helpful if you've got overdue items in your inbox, or
• 02:58 if you want to look and plan ahead using your Today tab or Next 7 Days.
• 03:02 And it's a great way, if you've got tons of tasks to recoordinate them based
• 03:07 on your availability.
• 03:09 So Smart Schedule is available on all accounts, and it's a great feature for
• 03:14 taking advantage of your calendar and managing your tasks.
• 03:19 We're going to talk about Todoist Search next, so let's dive into that one.
• 03:22 Make sure to take advantage of the exercises and
• 03:25 all of the resources provided too.
• 03:27 I'll see you in the next feature.
• 03:28 Cheers.

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