Locked lesson.
About this lesson
Exercise files
Download this lesson’s related exercise files.
Integrating with Your Personal Calendar.docx108.5 KB Integrating with Your Personal Calendar - Solution.docx
94.7 KB
Quick reference
Integrating with Your Personal Calendar
Learn how to have your Trello cards appear on your own calendar with iCalendar.
When to use
To understand the benefits of having cards appear within your personal calendar. To learn how to configure an external calendar view.
Instructions
You can integrate any of your Trello boards' calendars with online calendars such as Google Calendar or Microsoft Outlook. This will allow you to view your personal calendar and your Trello cards with due dates in the same place.
To begin, enable the iCalendar feed and find the iCalendar URL for your board.
- Open the board menu
- Select Power-Ups
- Select Calendar and enable the power-up if you have not done so already.
- Then select the gear icon to see the Calendar Settings
- Then select Enabled to enable the iCalendar feed.
- Copy the URL from Your Personal iCalendar Feed
- Within your personal calendar, find the option to Add by URL or Add calendar from internet or something similar.
- Paste the iCalendar feed URL into the appropriate field to complete setup.
- 00:04 We've already taken a look at some of the benefits
- 00:08 of enabling the calendar power-up, allowing you to see a weekly or
- 00:13 a monthly view of all of your cards which have a due date.
- 00:18 But chances are you spend a lot more time viewing your own
- 00:22 personal calendar where you have other meetings and events
- 00:26 and other things listed that you need to be reviewing on a regular basis.
- 00:31 So let's see how we can view these upcoming tasks,
- 00:35 these upcoming cards, on our own personal calendar.
- 00:40 Well, if we go back to the calendar power up, we see that we have a settings icon.
- 00:46 By selecting this, we have the ability to enable an iCalendar Feed.
- 00:52 An iCalendar Feed allows us to copy and
- 00:56 paste a special link into our calendar so that we can view it within Outlook,
- 01:02 within Google Calendar, within most other calendar services.
- 01:07 So when we go to our personal calendar, in this example I am going to use Outlook,
- 01:14 most calendar services give you the ability to add external calendars.
- 01:19 Here I have the add calendar option and
- 01:22 at the bottom I have the choice to add a calendar from the Internet.
- 01:27 Depending on which calendar service you use, this maybe listed as, add from URL.
- 01:34 I'm gonna select this option and we are usually given very limited choices.
- 01:39 And that's a good thing, so we don't go wrong when it comes to attaching or
- 01:44 including our Trello calendar.
- 01:47 The first thing it is asking for is a link to the calendar and
- 01:51 that's what we're going to get from Trello.
- 01:54 Here, by enabling the iCalendar Feed, we want to copy this link below,
- 02:00 go back to our calendar and paste it in this field here.
- 02:06 Now your calendar will most likely give you the choice to
- 02:09 give this new calendar a name as well.
- 02:11 I'm just gonna name it Trello.
- 02:14 I'm gonna select Save.
- 02:17 And now, you can see here in blue, I have the same cards which have upcoming or
- 02:23 past due due dates right here within my own personal calendar.
- 02:29 So I can see these cards right along side
- 02:32 other events I have listed within my calendar.
- 02:36 Now by selecting a Trello card within your calendar,
- 02:40 you get some very useful information.
- 02:42 You will get the name of the card.
- 02:45 In brackets, you will get the list in which that card lives.
- 02:50 You will see the due date, which will be populated within the When field.
- 02:55 And you will also see how many members and which members are assigned to that card.
- 03:01 And something that is also very helpful is that you will receive a direct
- 03:05 link to this card.
- 03:06 Remember, we are just importing information to our personal calendar, so
- 03:12 I do not have the ability to change the name or the due date or other information.
- 03:18 If I'd like to, I can select this link and go directly to that card.
- 03:24 So a very helpful way to integrate Trello cards and Trello tasks,
- 03:30 anything which has a due date, directly with your own personal calendar.
Lesson notes are only available for subscribers.