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About this lesson
Learn to place footnotes and endnotes which link to the document text.
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Exercise files
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Footnotes .docx62.5 KB Footnotes - Solution.docx
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Quick reference
Footnotes
Learn to place footnotes and endnotes which link to the document text.
When to use
A footnote is an additional piece of information that is noted at the bottom or a page or document. Generally it is less important, but worthy of printing on the same sheet as the referenced text.
An endnote, rather, is a note placed at the “end” of the entire document or text.
These references would be used in any type of document that would require citing sources of information to substantiate the credibility of your text, including college essays and reports.
Instructions
- Place your insertion point at the end of the text where you want the number reference to appear.
- For a Footnote, press Alt+Ctrl+F; for an Endnote, press Alt+Ctrl+D
- You can also find the tools on the REFERENCES ribbon in the Footnotes groups.
- As more footnotes and endnotes are created, the numerical order is updated automatically.
- And as pages adjust, the footnotes will remain linked to their referenced text and adjust to their new pages automatically.
- 00:05 Hello. In this lesson,
- 00:06 I want to show you how to work with footnotes and endnotes.
- 00:09 Footnotes are simply references to text in a document that are at the bottom of
- 00:13 the page, of that reference, that specific reference.
- 00:16 An endnote, rather, is a reference to text in a document,
- 00:19 but the endnotes are all gathered together at the end of the document,
- 00:23 whether it's on the same page or on a separate page.
- 00:25 Let's go ahead and get started, and demonstrate how to use those.
- 00:28 I'm going to click at the end of this sentence within this first paragraph.
- 00:32 So, I'm just going to place my insertion point right here.
- 00:35 I do have a note for you how to quickly insert a footnote.
- 00:38 It's Alt+Ctrl+F, but I do want to show you where these are located.
- 00:42 On the references ribbon right over here on the left,
- 00:45 it says insert footnote with a tool tip.
- 00:47 Also teaching Alt+Ctrl+f.
- 00:49 I'm going to go ahead and click on that and
- 00:51 immediately it zooms me to the bottom of my page.
- 00:54 And I'm just going to insert text right there.
- 00:56 This is reference to footnote number one.
- 00:59 Let's scroll up and
- 00:59 take a look at what happened at that very spot where I was clicked.
- 01:03 A little, tiny one has now appeared right up there.
- 01:06 Now when I float my mouse over that one, a little,
- 01:10 tiny post-it is attached to my mouse, and also a tool tick comes up and
- 01:14 says, this is reference to foot note number one.
- 01:16 It happens to be the text I typed at the bottom.
- 01:19 Okay, let's go ahead and do this again.
- 01:21 Let's put another foot note at the end of that paragraph.
- 01:24 This time, I'll press Alt+Control+f, and that'll do the same thing.
- 01:28 It just zooms me to the bottom,
- 01:29 to save me from clicking references and insert footnote.
- 01:34 So this time, I'm going to save this as reference to flip note number two.
- 01:37 And I'm going to scroll up to the top, show you there's a tiny number two there,
- 01:41 when I float my mouse there, the tool tip.
- 01:44 Let's do a third footnote, right here, anywhere in this document,
- 01:48 let's go ahead and put a third footnote, Alt+Control+f again, a third footnote,
- 01:52 and I went and put a number three.
- 01:55 The reason I put three on there,
- 01:56 cuz I want to show you that when we split this page to a second page,
- 01:59 that third footnote is going to travel along with its reference text.
- 02:04 All right. Let's go back up here and
- 02:05 let's place an end note at the bottom of our entire document.
- 02:08 Now keep in mind, the bottom of our document, when we don't have a second
- 02:12 page, the bottom of the document is simply just beyond the last place you type.
- 02:16 So the bottom of the document's going to be here.
- 02:18 But the bottom of our page is way down here.
- 02:21 Alright. So just keep that reference in your mind.
- 02:24 Let's go ahead and put an endnote here now and
- 02:27 in note go to references insert endnote or Alt+Control+d will do the same thing.
- 02:33 And notice it landed at the bottom of the document.
- 02:36 Just beyond the last place you typed.
- 02:38 So this is endnote number one.
- 02:42 There we go.
- 02:42 So now, and notice also that that endnote, if you can see it,
- 02:47 is a tiny roman numeral one.
- 02:50 A little tiny "i," where as the footnotes are actual numbers, one, two, and three.
- 02:55 Alright. We're going to break this page.
- 02:57 So you can see what happens when we split an endnote
- 03:01 reference away from the rest of the document, or split footnote references.
- 03:07 So right now I've got one and two on this page, I've got number three on this page,
- 03:11 at the bottom they're all one, two, and three.
- 03:12 Let's break this page in half and send this paragraph to page two.
- 03:16 Now, Control+Enter will force a page to the next page.
- 03:21 It breaks it.
- 03:21 And notice, you didn't have to do any work.
- 03:24 References, footnotes one and two are on page one, and
- 03:28 if I scroll down, the endnote followed how it was supposed to.
- 03:32 Go to the end of the document and look at this at the bottom.
- 03:35 There is footnote number three.
- 03:37 Following its referenced area.
- 03:39 And that is the beauty of the footnotes.
- 03:41 Now keep in mind there's one more thing I want you to be aware of.
- 03:45 When you are in the references area,
- 03:46 we have insert footnote, end note, next footnote.
- 03:49 This is how you travel back and forth.
- 03:51 So if your document is loaded with footnotes,
- 03:53 you don't have to search for them.
- 03:55 This will send you to the next one, or it will send you to the previous one.
- 03:59 It'll zoom you through your document without you having to do a lot of work.
- 04:03 We also have Show Notes.
- 04:05 This Show Notes, View Footnote Area,
- 04:07 it will actually take you to the footnotes area.
- 04:10 So, again, you don't have to scroll through there.
- 04:12 And notice on this footnotes group we have a little dialog box operator that will
- 04:17 open up all the other features we have for footnotes and end notes.
- 04:22 So we can place your footnotes at different areas.
- 04:24 Bottom of page or below your text.
- 04:27 And we can, let's see.
- 04:30 Arrange them, the footnotes in columns and
- 04:33 we can change in number format of our footnotes.
- 04:35 You can do all of these things if you only knew it was there.
- 04:39 I'm gonna go ahead and cancel on that and just very quickly,
- 04:42 that was a dialog box operator, so if you're in college or
- 04:45 if you're in journalism or well, whatever reason you need to cite your sources,
- 04:50 that is why we use footnotes and endnotes in a document.
- 04:54 All right, go ahead and practice that.
- 04:56 Thank you.
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