Footnotes

Quick reference

• 00:05 Footnotes and endnotes are used in professional-level
• 00:08 documents any time you have to cite your sources, or
• 00:11 just keep a good catalog of where you got your information, college level papers,
• 00:16 journalism articles, those sorts of things.
• 00:19 So on the References ribbon, right over here in the Footnotes group,
• 00:22 we have Insert Footnote.
• 00:23 When I float my mouse there, the tooltip says, Alt+Ctrl+F right below there.
• 00:28 On the Insert Endnote, the tooltip says Alt+Ctrl+D.
• 00:32 And then, of course,
• 00:33 I put those in a yellow box right over here just as a quick reminder for us.
• 00:36 Just go ahead and get started.
• 00:38 Beside the word information, which is red, I'm gonna insert my first footnote.
• 00:43 So Alt+Ctrl+F, and that sends me to the bottom of my page, not into the footer.
• 00:48 Now, remember, the footer area is in the margin, completely separate.
• 00:52 Footnotes do not print themselves in the footer.
• 00:55 They print at the bottom of the typable page.
• 00:58 So I'm gonna go ahead and put in some text, and this is footnote number one.
• 01:02 When I float my mouse back up here beside information,
• 01:04 look, a little tiny number 1 came up.
• 01:07 When I float my mouse over the top,
• 01:08 it will very briefly show me what's written there.
• 01:11 For some reason, it's flashing on and off, I don't know why.
• 01:14 Okay, the next one, besides Webster's Dictionary, Alt+Ctrl+F for
• 01:19 footnote, throws down a tiny number 2, I type in my text,
• 01:23 come back up to the top, and you will see a tiny number 2.
• 01:26 Same thing, float your mouse there and it'll show you the name of the text.
• 01:30 One more, right here on the word end, Alt+Ctrl+F, we'll put in a third one.
• 01:34 The reason I'm putting in a third one is, when we break this page, you'll see how
• 01:38 number three goes off to the second page without any extra work from you.
• 01:42 Now let's talk about an endnote.
• 01:43 An endnote would be like a list of credits at the end of a document.
• 01:49 So I could do Alt+Ctrl+D, or I could come up here to Insert Endnote.
• 01:54 Regardless, you don't have to be at the end of the document, it will find the end.
• 01:59 Keep in mind, the end of a document is not the bottom of the piece of paper.
• 02:02 It's actually the end, the last place you typed in a document, even on page one.
• 02:07 So I'll press Alt+Ctrl+D.
• 02:09 And look at there, it put the end of the document right here.
• 02:12 If I scroll down further, footnotes are below the endnote on this particular case,
• 02:17 cuz it's on page one.
• 02:19 I'll just type, this is an endnote, just so we have that reference.
• 02:22 All right, let's break this page so you can see what happens.
• 02:25 But before I do that, I'm going to activate my multiple page view so
• 02:30 that you can see what happens here.
• 02:33 Again, if you don't have that on your Quick Access Bar, please go to View, and
• 02:37 that is where you would find Multiple Pages, all right?
• 02:40 So what I'm going to do is actually put my insertion point right there,
• 02:43 I'm gonna hit Ctrl+Enter to break the page.
• 02:46 And keep your eye on the footnotes at the bottom.
• 02:48 Ctrl+Enter, look what happened.
• 02:50 Now I can scroll in so you can see better what's going on here.
• 02:54 So this is footnote three.
• 02:56 And now, when I do a Ctrl+Home on page one, here's footnote one and two.
• 03:00 It broke them, it kept the numbering in place, it put them in the right spots.
• 03:05 This is footnote three, it's hard to see, I know,
• 03:08 with that multiple pages activated.
• 03:12 But what's important is that you see the endnote stayed at the end of the document,
• 03:16 and the footnotes were there as well.
• 03:18 All right, I'm gonna go back to my main view, and
• 03:21 I wanna show you a couple more things.
• 03:23 On the References ribbon, right over here,
• 03:25 you have Next Footnote, Next Footnote, it will take you through the entire
• 03:31 document just by clicking Next Footnote or Previous Footnote.
• 03:35 You don't have to scour the document with your eyes to find those.
• 03:38 Also, I can do Show notes and it will take me to the footnote area.
• 03:42 So there you have it.
• 03:44 And this dialog box operator on footnotes is where you'd find all the details,
• 03:48 where you can customize how these look.
• 03:49 So I can tell my footnotes to go below the text or the bottom of the page.
• 03:54 I can tell them to go into two columns
• 03:58 in case they're taking up too much room in my typing area.
• 04:01 And I can even change the number format if you want to do that.
• 04:04 I'll hit Apply so you can see what happens here.
• 04:06 See, it saved a little bit of typing area by separating those footnotes
• 04:09 into columns.
• 04:10 So anyway, that is how you do endnotes and footnotes.
• 04:13 Please practice.
• 04:14 It's awesome.
• 04:15 It's easy to forget, cuz they're not used often, but
• 04:18 if you do use these, you're going to love this feature.
• 04:21 Thank you.

Lesson notes are only available for subscribers.