Create an Index

Quick reference

• 00:04 In this lesson, we're gonna create an index.
• 00:07 Just like in the back of a cookbook,
• 00:09 you'd find the word cake and how many pages is the word cake on.
• 00:14 So that's what it's for.
• 00:15 So I'm gonna go ahead and get rid of that little picture so
• 00:17 we can start with this first paragraph.
• 00:19 So first of all, on references,
• 00:21 way over here on the right-hand side there's a section that says Index.
• 00:24 We have the option to mark our entries, and there's a tool tip Alt+Shift+X,
• 00:29 or we have an Insert Index, and the last one is an Update Index.
• 00:33 But I don't have one yet, so I can't use it quite yet.
• 00:36 I'm gonna work on this first paragraph.
• 00:38 We're gonna go ahead and double-click the work Index,
• 00:40 I colored it blue, and I'm gonna go ahead and hit the Mark Entry.
• 00:44 And up pops this box, and it has Index in blue and it's going,
• 00:48 let's see Current page, Page range, I can Bold, Italicized, I can hit Mark,
• 00:53 I can hit Mark all or Cancel.
• 00:55 Now personally, I prefer to just hit Mark all, in case there's another one,
• 00:58 I don't have to do it again.
• 01:00 So as soon as I hit Mark all or Mark,
• 01:03 either one of these, watch what happens in the background of my screen.
• 01:06 There I clicked it and as you can see a code just showed up.
• 01:09 Now we're talking about index entry, so XE, index entry.
• 01:14 And the color is blue, that's the color it's gonna show up on my index, okay?
• 01:19 So down here I had already done on where the word video was red but
• 01:24 within quotation marks, I forced it blue.
• 01:27 It'll show up blue in my index.
• 01:29 All right, let's go ahead and do this again.
• 01:30 I'm going to leave this box open, it's kinda nice that this thing stays open so
• 01:34 I don't have to keep going back and hitting Mark Entry.
• 01:36 A lot of times you'll be working in your documents that to find that again,
• 01:40 it's kinda bit of a bear.
• 01:41 All right, so I'm gonna double-click this word, and
• 01:44 instead of hitting the Mark Entry, I'm just gonna click on the box, and
• 01:47 it automatically enters the word.
• 01:49 This is great that this stays open.
• 01:52 So there we go, I'm gonna go ahead and hit Mark, and now let's see.
• 01:57 Notice, if I double-click this index, and click on here, and
• 02:02 hit Mark, it went ahead and did it?
• 02:05 'Cause it was capitalized, my goodness, there's a difference between lowercase and
• 02:09 uppercase, just need to warn you.
• 02:10 Sometimes if a word's already marked, like this one right up here.
• 02:14 I'll click on this one and hit Mark, it did it 'cause it's a different color.
• 02:18 I can't win right now.
• 02:19 Okay, I'm trying to show you that when it finds multiple words,
• 02:22 it's only going to mark one of them.
• 02:24 The reason is it's not gonna list the word red as being on page three 20 times,
• 02:29 it's not gonna happen.
• 02:30 All right, in this case let's go ahead and move on, were there any others?
• 02:33 I think I got them all.
• 02:34 All right, a lot of people don't like to work with their codes on.
• 02:38 I kinda like it, but if you wanna collapse your codes, go ahead and
• 02:41 turn off the Show Codes, turn them off, and there the document looks normal.
• 02:45 Now, at this point, I am gonna close this little toolbox, and I've got
• 02:49 some instructions down here, Insert a Page break here, so I'm gonna press Ctrl+Enter.
• 02:55 And the reason I did that was so
• 02:57 some of our words would show up on page two in the index.
• 03:00 Now, right down here, Insert the Index here, okay.
• 03:03 Well, on the references, way over here on the right hand side, we already worked with
• 03:06 the Mark Entry, now we're gonna work with Insert Index cook, here we go.
• 03:11 So here's a print preview, I can right align the page numbers or
• 03:15 have them right by the word, I prefer them right by the word.
• 03:18 Formats from the template, drop-down or Classic or Fancy or
• 03:22 Modern or Bulleted, there's an entire list of them.
• 03:25 So I'm gonna do the Classic, 'cause I know I'm not gonna like it,
• 03:29 I'm gonna want to change it.
• 03:30 So let's do the classic.
• 03:31 Now I can change it how many columns, two columns, three columns.
• 03:35 Run in, which means they all in a paragraph.
• 03:39 Not so big on that either, so I'm gonna say indented.
• 03:42 From my marked entries, auto marked which means if have another document,
• 03:45 it will take all these settings and apply it to another document.
• 03:49 I already marked my entries, I'm gonna go ahead and hit OK, click.
• 03:52 And there is a very odd looking index that the main letters are off to
• 03:57 decide at the words.
• 03:58 I don't like that at all, I'm gonna go right back there and do that again.
• 04:01 Insert Index, and this time, instead of Classic,
• 04:05 I'm gonna choose Modern and hit OK.
• 04:09 There we go, it just overwrote the one that was already there.
• 04:12 Replace it, absolutely, and there we go.
• 04:14 Now notice some of my words are blue, some are black.
• 04:18 This one down here is blue, see it all matters.
• 04:21 The color it is inside that code is the color it will be in your index.
• 04:25 This is a great tool to use in case you need an index.
• 04:29 So I hope that helps you.

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