Create an Index

Quick reference

• 00:04 If you've ever wanted to write a cookbook or any other manual,
• 00:08 of course at the very end you're going to need an index.
• 00:10 And on the screen, I have a picture of what an index would look like.
• 00:14 What we're going to do is actually create an index from the text that's on
• 00:18 the exercise file.
• 00:19 So I'm gonna go ahead and click on this and delete that real quick.
• 00:22 So you can see that all the red words on this screen are going to be in the index,
• 00:26 all right?
• 00:27 So first of all, in order to create an index,
• 00:31 mark an index entry, the code is ALT + SHIFT + X.
• 00:35 And to create an index is ALT + S + X.
• 00:37 Now this is if you're going to be using this a lot.
• 00:40 And generally when it comes to time to use or to create an index,
• 00:43 you'll want to know those codes.
• 00:45 But in the mean time, you're new to this, you go to the references ribbon.
• 00:49 Right over here there's an entire group that says Index and you can mark
• 00:52 entry individually or go ahead and just even start with the Insert Index.
• 00:57 I'm gonna go ahead and start there just to show you what happens.
• 01:00 When I and click Insert Index, up comes a nice little format.
• 01:03 I can choose which kind of format I want.
• 01:06 I'm going to stay with the classic, but
• 01:08 you have all of these other ones you can choose as well.
• 01:10 Bulleted indexes or whatever, but I'll go with classic.
• 01:13 You can tell it how many columns you want, two or three columns.
• 01:17 And right down here we have Mark Entry and AutoMark.
• 01:20 So the AutoMark, if I clicked that it would go find another document and
• 01:25 AutoMark all the settings I've already set up.
• 01:28 Or I'm just going to go ahead and click Mark Entry right here, just so
• 01:30 you can see what happens next.
• 01:33 It opens up this little box.
• 01:35 Now this box that opened would be the same as going to references in the background
• 01:39 and the Mark Entry button.
• 01:40 You're gonna get the same box.
• 01:41 Now alls I have to do is double-click any word on my screen,
• 01:46 activate the mark entry box.
• 01:47 It puts that word in there.
• 01:49 A sub entry would be simply to clarify a little note in italics under it.
• 01:54 I want it to cross reference to the current page that it's residing on.
• 01:58 I can bold or italicize and I can go ahead and hit mark.
• 02:01 Now the hard thing is just going through and
• 02:04 finding all the words you want to mark.
• 02:05 That's why I've got them already red, so colored red.
• 02:08 So I double-click the word,
• 02:11 activate the box which doesn't go away by the way, which is really a nice feature.
• 02:15 So I don't have to go get it every single time I make any adjustments and hit mark.
• 02:20 Now sometimes there's going to be multiple words in there.
• 02:23 For instance, I've got the word, let's see theme.
• 02:26 I've got it in here a couple of times.
• 02:27 I've got the word video, so if I double-click the word theme,
• 02:31 activate that one, click into the box, it has the word theme.
• 02:35 This time, I can mark all, and it's gonna go find all of them and mark them all and
• 02:39 put them on the same page.
• 02:41 Now, you're gonna say, well, why didn't it put a mark on that one?
• 02:44 Because there was, sorry, here, let me just close that for a moment.
• 02:49 The word theme was right above it, see?
• 02:50 It was right here.
• 02:51 It wasn't even red, but it found it.
• 02:53 I mark to this one, it's going to know.
• 02:55 It marked one of them and it's gonna find all the ones that come behind it, okay?
• 02:59 So for instance, let me show you again.
• 03:00 I've got video here, this word video.
• 03:04 And I've got another word video behind it, okay?
• 03:06 So it's gonna mark this one, but not this one,
• 03:09 when I do the Mark All, cuz it's gonna include them on the same page.
• 03:12 So don't worry too much about it, it will find them all.
• 03:15 So I hit Mark Entry, there's my video, I hit Mark All, and
• 03:19 when I close that, you can see exactly what happens.
• 03:21 The one I had highlighted didn't get the code on it, but the one before it did.
• 03:25 And believe me it knows exactly what it's doing.
• 03:27 It's going to find them all.
• 03:29 If you don't trust it, then you can test it.
• 03:31 But right now what I'm going to do, cuz there's so much in here,
• 03:34 I'm going to pause my video.
• 03:35 And I'm gonna mark all of them and I will be right back.
• 03:41 Okay, I've got them all marked and it looks very busy in the background.
• 03:45 So I'm gonna go ahead and close my Mark box and
• 03:47 show you something else that happened.
• 03:49 What happened was all codes are showing, all the hardware terms are showing,
• 03:52 all the polka dots between the words, which are space bars are showing.
• 03:55 Cuz when you go into an advanced level like this,
• 03:57 it automatically turns on the Hhow/hide button.
• 04:00 Now if I turn that off, it collapses them all, you don't see any of the codes, but
• 04:03 that's okay.
• 04:04 It's kind of nice to leave that on while you're working in here.
• 04:08 All right, I do have a note to insert a page break here cuz I want you to see
• 04:11 that when we do our index, it will actually go to and
• 04:15 show that all these words in this paragraph are on the next page.
• 04:18 So I'm gonna press Ctrl+ enter right here.
• 04:21 And now right here, this is where I'm gonna insert my index.
• 04:23 So I'm gonna go to References.
• 04:26 I'm gonna click on Insert Index.
• 04:28 Now I already chose my classic view, but again,
• 04:31 you can change your formats if you want.
• 04:33 And then right over here, I'm gonna click OK.
• 04:35 I've chosen two columns.
• 04:37 Click OK and there you go.
• 04:39 There is the index in the classic format.
• 04:42 Maybe you like that, maybe you don't.
• 04:44 It's all right to go ahead and change it, remember?
• 04:46 It is a field.
• 04:47 See, when I click on it, it's a field.
• 04:49 And I can Ctrl + click any of these.
• 04:51 And, well, it's not taking me to where they're at, but because it is a field
• 04:55 I can go to Update Index or I can again change the index to a different format.
• 05:00 Maybe, let's see, let's go to modern and hit OK.
• 05:03 There we have the modern format and yes, I want to change it.
• 05:07 It's all under your control so have fun with this and use it.
• 05:11 It's pretty great feature.
• 05:12 Thank you

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