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About this lesson
Learn to format text and then capture it inside the Style Gallery for future use.
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Exercise files
Download the ‘before’ and ‘after’ Word documents from the video tutorial and try the lesson yourself.
Create and Apply a Style.docx53.4 KB Create and Apply a Style - Solution.docx
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Quick reference
Create and Apply a Style
Learn to format text and then capture it inside the Style Gallery for future use.
When to use
Begin your journey to creativity by designing your own Styles that will stay available for you in the Styles Gallery. This is also useful as a timesaver when you need to apply a certain text style throughout a document.
Instructions
Create a new style:
- In your document, select any text that you want to work with.
- Click the Home Ribbon, Styles group.
- Apply an existing style that is similar to what you have in mind.
- With the text still selected, change the font, size, and color.
Use your imagination and explore the Font Group. - When you are happy with your designed text, capture it in a Style:
- Click the Styles Gallery drop down arrow
- Choose “Create a Style”
- Enter a name for your Style
- Click OK to finish
- Observe that your new style is now within the Styles Gallery box.
Apply the new style:
- In your document, select any text that you want to work with.
- Click the Home Ribbon, Styles group.
- Click the new style that you just created!
Tip: use the Format Painter to apply formats from one text area to another.
- 00:05 Creating and applying your own style to Microsoft is very easy.
- 00:09 And you can create a style and save it in the Home Ribbon and the Style Gallery.
- 00:15 All right, so let's go ahead and
- 00:16 start by selecting some text that we want to apply as style to.
- 00:20 I can select the text, go to the Home Ribbon, Style Gallery, and
- 00:23 choose any one in here.
- 00:24 But maybe none of these really reflects your own
- 00:28 personal style that you use in your business, or
- 00:30 maybe you want everyone in the business to use the same style finally.
- 00:33 Anyway, I've selected one of them.
- 00:35 I am going to come up and adjust it.
- 00:37 I am going to change it to Ariel, size 14 and
- 00:40 I am going to change the color to a dark green instead of blue.
- 00:44 Now when I click off of it,
- 00:45 there that's the style you've decided you want to use, great.
- 00:49 So, now with it selected, I'm going to come over here to the Styles Gallery, hit
- 00:53 the drop down arrow and right down here is an option that says Create a Style.
- 00:58 When I activate that, I can simply type in My Company Style 1, okay.
- 01:05 And now when I hit OK watch what happens on the gallery.
- 01:08 Right there it showed up, My Company Style 1.
- 01:11 Now I could click onto the next set of text and apply that, and there it is.
- 01:17 No questions about what size, what color, what font.
- 01:19 No questions, you just click it.
- 01:22 All right, well let's adjust the Style 2.
- 01:25 We want that to be a little smaller, maybe a size 12.
- 01:27 And this time, I will italicize it.
- 01:30 And I like that for Style Heading 2, so I'm gonna hit the drop down arrow,
- 01:34 create a style, and we'll call it My Company Style 2.
- 01:40 There we go.
- 01:40 When I hit OK, sure enough it lands up here in the Style Gallery.
- 01:44 All right, so now let's go ahead and apply it.
- 01:47 If I scroll down a little further, I click on Style 1 and click, Style 1.
- 01:52 Click on Style 2, the text for Style 2 and activate Style 2.
- 01:56 It is that easy, and so the reality is, when you want everyone using the same
- 02:02 styles on all their documents, this is the best way to accomplish that.
- 02:06 Just because Microsoft gives us a bunch of styles, doesn't mean we have to use them.
- 02:12 Now, another quick way to apply styles is when you have one selected and.
- 02:17 Well, anyway, I’ve got it selected, but
- 02:20 I want to apply it to this long line right over here.
- 02:23 The quickest way is to use the Paint Format button, that’s on the Home Ribbon,
- 02:27 Format Painter.
- 02:28 Mine is also sitting on my Quick Access bar.
- 02:32 And when I flip my mouse there, it does say control shift C, control shift B.
- 02:35 I rarely remember those codes though.
- 02:38 Also, on the right click.
- 02:40 So if I select some text, hit my right mouse button.
- 02:43 And let's see, on the mini bar, there happens to be the Format Painters well.
- 02:49 So when I activate it and move my mouse off of it into another area,
- 02:53 my mouse changes into a little paintbrush.
- 02:56 Now I simply click and drag or paint over an entire section, and
- 03:01 when I let go, it has copied format and painted format.
- 03:06 It has nothing to do with the text, it has everything to do with the format.
- 03:09 So that's a great way to quickly copy a style onto another style.
- 03:14 All right, thank you.
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