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About this lesson
Learn to format text and then capture it inside the Style Gallery for future use.
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Exercise files
Download the Word document used in the video tutorial and try the lesson yourself.
Create and Apply a Style.docx57.5 KB
Quick reference
Create and Apply a Style
Learn to format text and then capture it inside the Style Gallery for future use.
When to use
Begin your journey to creativity by designing your own Styles that will stay available for you in the Styles Gallery. This is also useful as a timesaver when you need to apply a certain text style throughout a document.
Instructions
Create a new style
- In your document, select any text that you want to work with.
- Click the Home Ribbon, Styles group.
- Apply an existing style that is similar to what you have in mind.
- With the text still selected, change the font, size, and color.
Use your imagination and explore the Font Group. - When you are happy with your designed text, capture it in a Style.
a) Click the Styles Gallery drop down arrow.
b) Choose “Create a Style”.
c) Enter a name for your Style.
d) Click OK to finish
- e) Observe that your new style is now within the Styles Gallery box.
Apply the new style
- In your document, select any text that you want to work with.
- Click the Home Ribbon, Styles group.
- Click the new style that you just created!
Tip: Use the Format Painter to apply formats from one text area to another.
Login to download- 00:05 In this exercise, we're gonna circle back to the Home ribbon and
- 00:08 we're gonna spend a little more time on Styles.
- 00:10 Over here on the right-hand side of the ribbon is the Styles gallery.
- 00:14 Now, these are already pre-designed for you,
- 00:16 they come with the Microsoft Word program, but take a look at the bottom of the list.
- 00:19 There's an option to create a style, to clear the formatting from a selected
- 00:23 style, and to apply styles to a large group or large area.
- 00:27 So what we're gonna do is actually create a brand-new style.
- 00:30 It's actually easier just to choose one you already want, and
- 00:34 then change it up a little bit.
- 00:36 So let's go ahead and do that.
- 00:37 I'd like to create a new heading style.
- 00:39 Now remember, when you choose a heading style, it has magical powers.
- 00:43 I'm gonna go ahead and choose this particular heading style.
- 00:46 And when I float my mouse out here, see this little arrow off to the left?
- 00:49 That means I can collapse everything under it and expand it again.
- 00:53 So, in this case, I do want a heading style, I want that little magical arrow to
- 00:58 show up, I just don't want that color and that font style.
- 01:01 So while that line is still selected I'm gonna change it up.
- 01:05 I'm going to come up here to my font styles.
- 01:07 I'm going to choose Arial.
- 01:13 I think I'm going to make the size 14 and I think I'm going to make the font color,
- 01:18 maybe a purple would be too much,
- 01:20 okay we'll go with a nice dark green, maybe a green heading style.
- 01:24 I like that, I think that's fine but how do I save that?
- 01:28 Well, we come right up here to the dropdown arrow underneath the styles and
- 01:32 we hit Create Style.
- 01:35 Click, there we go.
- 01:36 Now it sees what I've already have selected 'cause I left that line selected,
- 01:41 I just have to type My Style.
- 01:45 And now I'm gonna hit OK, but please notice we also have a modify so
- 01:48 you can come back in here and change it later, change the name,
- 01:51 change the color, whatever you want.
- 01:52 All right, I'm gonna go ahead and hit OK to that, click OK.
- 01:55 There we go. Now, let's go ahead and
- 01:57 apply My Style to the next line.
- 02:00 Notice, take a look at the gallery, I suddenly have My Style.
- 02:04 It's very nice actually.
- 02:05 All right, so I'm gonna go ahead and click My Style and I'm gonna confirm.
- 02:09 When I float my mouse here, do I get the little arrow off to the left that allows
- 02:12 me to collapse everything under it?
- 02:13 Yes, I do, so I'm happy.
- 02:15 But I'd like this to be my subheading, like Heading 2, so
- 02:19 I might want that to be a smaller font.
- 02:22 So I'll go ahead and change the font style to 12.
- 02:25 And I think I'll go ahead and italicize this, and now I'd like to rename that.
- 02:29 So I'm gonna come up to my dropdown arrow, and choose Create a Style,
- 02:36 and when I click that, I can just say My Style 2, and hit OK.
- 02:42 There we go. Now the quickest way to apply this style,
- 02:45 you can of course select another line and just come up here and
- 02:49 apply the style, and select like the next line, and apply the Style 2.
- 02:54 But I'm gonna Ctrl+Z to undo that, 'cause sometimes depending on how many lines
- 02:59 you want to apply this to, sometimes you already selected on that particular line.
- 03:04 When you right click you see this little mini bar and this mini bar contains this
- 03:08 wonderful paint brushes, second best button ever invented.
- 03:11 If I click it once I can use it once.
- 03:14 It copies this format and pastes the format.
- 03:17 If I click it twice, click, click, I can use it as many times as I want and
- 03:21 apply it all the way down the line, it's very nice.
- 03:23 Well, I wanna change it up, I want that bottom one to be Style 2, so
- 03:27 I'm gonna come up here and choose Style 2.
- 03:29 And now I'm going to grab the paint brush just once.
- 03:32 I have a cute little paint brush attached my mouse and
- 03:34 I'm gonna click beside Style 2.
- 03:36 All right, that's it for creating a style,
- 03:40 making one your own, adding them to the gallery.
- 03:42 Stay with me in the next video, I'm gonna show you on how to modify the styles and
- 03:46 kind of reverse engineer an existing style.
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