Comments

Quick reference

• 00:04 Using comments within a document is an awesome feature cuz
• 00:07 it's sort of like putting a post it note on the paper, except for it's electronic.
• 00:12 So how do you do that?
• 00:13 Now these notes could be for other people to review or just reminders to yourself.
• 00:17 The problem is where do you find them?
• 00:19 Well, they're under the Review ribbon.
• 00:21 On the review ribbon, there's a whole group called comments.
• 00:24 New Comment, Delete Previous,
• 00:25 Next, which are grayed out because I don't have Comment, and then Show Comments.
• 00:30 Let's go ahead and start with the New Comment.
• 00:32 First of all, I am gonna click right here where I want my new comment to be.
• 00:35 So wherever your insertion point is, is where that comment will land,
• 00:39 on the same line but over in the margin.
• 00:41 Now when I click New Comment, it comes up and it has my name there.
• 00:45 So then when someone else reviews this and
• 00:47 they reply to your comment, their name will be on the review.
• 00:50 Okay, I'm just gonna place some text in there, and I'm gonna close that comment.
• 00:54 I didn't even have to Save or anything, it closed.
• 00:57 Now this looks simple over on the right, this is called a callout.
• 01:01 You'll see them often in comic books, but when I float my mouse over the top of it,
• 01:05 imagine it as a oost it note, and it says Click to see comments.
• 01:10 When I click, there it is,
• 01:11 it tells me who made the comment, when they made the comment, and what it is.
• 01:15 Use a better word for text.
• 01:16 All right.
• 01:17 Now notice it also lit up the word that it was in reference to.
• 01:21 So I'm gonna go ahead and close that.
• 01:23 Now keep in mind, I simply clicked my mouse next to that word.
• 01:26 Now I want a comment to be on an entire phrase.
• 01:29 So I'm gonna go ahead and highlight this one, and I'm gonna hit new comment.
• 01:33 I'm going to type something, and
• 01:37 then when I close that notice that the entire phrase is highlighted.
• 01:41 I'm gonna click, float my mouse over the comment, it highlights that phrase.
• 01:46 Click to see the comment.
• 01:48 Well this time I wanna reply to this one, so
• 01:51 i'm gonna click reply, and type something.
• 01:55 Go ahead and close that, and now if i was sending this off to some
• 01:58 one; when they received it they would see these little comments in the side, and
• 02:03 they can click to read the conversation about it.
• 02:05 Anyway, you can leave notes to yourself or use it for someone else.
• 02:08 Now notice also we have previous,
• 02:10 I can flip to previous comment, to next comment, it's gonna flip itself around,
• 02:15 so if you've got pages and pages of comments you can go through it.
• 02:18 Also when I'm clicked on one them I can hit delete, and delete the comment.
• 02:22 Notice it also has a drop down arrow,
• 02:24 always make sure to click those drop down arrows, you'll be a better computer user.
• 02:28 Now I'm gonna hit the show comments in the right hand side and
• 02:31 my entire screens gonna change a little bit.
• 02:34 Now, my document still retains it's shape, it's size, and it's margin area,
• 02:38 but I have an extra panel off to the right hand side.
• 02:40 Now this is ideal if you want to see all the comments without clicking on them
• 02:44 individually.
• 02:45 This is not ideal if you don't know what's going on.
• 02:49 I recently received a document where there were absolutely no comments in here,
• 02:53 it said the show comments was on, and
• 02:54 no one could figure out why this extra three inches of space was there.
• 02:59 Well, it's because they were clicked over here on their home ribbon.
• 03:02 No one was using the comments, I'm sorry, no one who was using the document,
• 03:06 even knew what comments were, and when I saw it I thought oh, they've got their
• 03:10 comments on, here, I'll go up to review, and I'll just shut this button off.
• 03:14 Click.
• 03:15 Problem solved.
• 03:16 That extra section was gone, so it's all about use and experience and
• 03:21 knowing what these are.
• 03:22 I'm gonna go ahead and delete these comments from here, and that's it.
• 03:26 Please go ahead and practice and make some comments in the document.

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