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About this lesson
Learn to place notes in the margins of a document and control those notes.
Lesson versions
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Exercise files
Download the ‘before’ and ‘after’ Word documents from the video tutorial and try the lesson yourself.
Comments53.6 KB Comments - Solution
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Quick reference
Comments
Learn to place notes in the margins of a document for review by others, and control those notes.
When to use
Teachers correcting papers, Book editors, Legal offices, corporate internal documents.
Instructions
Review Ribbon, Comments Group
Quick Translation
- Click any word, phrase or paragraph and choose “New Comment” on the Review ribbon.
- Type the note into the callout window. (Reply button)
- A small callout box appears in the margin of the document
- Use the Comments tools to Delete a comments, or skip to Previous or Next comments
- Click the Show Comments button to view all comments on a side panel next to your document. (Picture below)
- 00:05 Again, focusing on the review ribbon,
- 00:06 this time we're going to talk about the comments section.
- 00:09 So we can create a new comment, we can delete comments,
- 00:12 look at the previous and next.
- 00:13 Those are all grey, because none of them are made, or we can show comments.
- 00:17 First of all I've clicked right here on sample text and
- 00:21 I'm going to put a comment right on that very spot.
- 00:24 Now I'm gonna type on the actual paper.
- 00:27 I'm going to just click this button on the review ribbon, new comment and
- 00:30 I'm gonna say, just a note here.
- 00:34 Now when I'm done typing there's not even a save button.
- 00:37 I just hit the close right over here and
- 00:40 notice a little call out showed up in the margin.
- 00:43 Now you can click around and
- 00:45 not see anything on the piece of paper except this call out is here.
- 00:48 When I activate that, there is my comment.
- 00:51 Now there is another little icon and this is a reply.
- 00:54 So if I was editing someone's manuscript and I left it full of notes,
- 00:59 they could then reply to my notes and say, this is my reply.
- 01:04 And then I would close that.
- 01:05 And now, nothing changed, I didn’t get a second one.
- 01:08 But when I click on that you can see the conversation happening.
- 01:12 I’ll go ahead and close those.
- 01:14 Another way to do this is maybe I want to leave a comment on phrase.
- 01:18 I don’t especially like this one, so I’m going to highlight that,
- 01:23 type new, or click new comment and say, please reword this phrase.
- 01:29 Okay, and I'll close that one.
- 01:31 Now notice, I did not get a new call out.
- 01:34 What's happening is Microsoft Word is kind of combining
- 01:37 comments that are in one section into one call out so
- 01:40 it's not littered with call outs over here on the edge.
- 01:44 When I click on here though you can see the thread of comments happening and
- 01:49 then when I float my mouse on any particular one of them
- 01:52 it then highlights in pink which one it's referring to, all right.
- 01:55 Now there's another way to see all of the comments and
- 01:58 that is the show comments button.
- 01:59 Now it goes my entire screen's gonna change a little bit on
- 02:02 the right hand side.
- 02:03 When I activate show comments, now we have
- 02:06 my thread of comments going on over here that now when I float my mouse in here.
- 02:10 Let me see if I can reduce a little, see a little more.
- 02:13 When I float my mouse on a comment, look what happens.
- 02:16 It draws a line to the actual comment and highlights it.
- 02:19 I sort of love this feature.
- 02:20 Let me show you something else that might happen.
- 02:24 I'm going to go ahead and delete all of the comments in the document.
- 02:28 Now notice that my show comments is still on but,
- 02:31 I don't have any comments that are on the shows.
- 02:33 I can turn that off and nothing happens.
- 02:35 In older versions if you would have hit show comments,
- 02:37 it would actually still left a three inch margin over there.
- 02:41 It will not do it anymore if there are no comments to show.
- 02:44 So that is good news.
- 02:46 We do have this button right up here, which is ink comment.
- 02:49 Now in ink comment, simply means that with my mouse, I'm going to type a word here.
- 02:56 This has never gonna happen, I can't write with my mouse.
- 03:00 So I don't necessarily find any useful purpose of the income,
- 03:04 unless I'm gonna draw pictures or I have a pen stylus or something.
- 03:07 So I'll go ahead and delete all comments right there.
- 03:10 But just so you know, you have this whole section up here for
- 03:13 comments, it's very useful if you know what it's for.
- 03:17 And if that's your business is in editing and reviewing other people's work.
- 03:23 So, all right, thank you.
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