The Ribbon and Word Screen

Quick reference

• 00:04 Hello and welcome to Microsoft Word 2019. On the left hand side is a blue panel
• 00:09 this show you the home and the new and the open each with separate sections, and
• 00:14 separate documents that you can open up all depends on what you need.
• 00:18 Now the home button does show you the sum templates and
• 00:21 the existing documents you previously worked on or most recently worked on.
• 00:26 The new is all the templates, we do have to scroll by here.
• 00:28 Here you can scroll through find something or of course you can type into this search
• 00:33 box and find a template that's already been designed.
• 00:35 And the open simply allows you to go to the OneDrive or your own PC or
• 00:39 browse to a file that you have previously used and want to pull a document from. I'll go
• 00:44 ahead and click on the home button.
• 00:46 Please take a look at this entire screen up here, this is brand-new, we have
• 00:50 a little frowny face and a happy face, these are feedback buttons for Microsoft.
• 00:54 You could also hit the Sign In which allows you to sign in, and
• 00:57 connect to your OneDrive account where all your documents may be stored.
• 01:01 We do have a help button which is a question mark,
• 01:04 a minimize to put this entire program down on your taskbar,
• 01:08 maximize to fill up the entire screen or the bright red close button.
• 01:13 I'll go ahead and double-click on this Blank Document right here,
• 01:17 and we'll have an introduction to the Microsoft Word screen.
• 01:20 Please notice up on top the blue title bar, over on the left hand side is a small
• 01:24 set of tools box, this is called the Quick Access Toolbar sometimes called the QAT,
• 01:30 Quick Access Toolbar, we'll be having an entire lesson on that particular feature.
• 01:35 Of course in the center of the blue bar is the title of our document, since I have
• 01:39 not saved it, it knows that this is the first document that I've opened today.
• 01:42 It says document one, the Sign In allows me to sign into OneDrive to access other
• 01:47 files, this button allows me to collapse or expand my ribbons.
• 01:51 The ribbons of course are right underneath where it says this File, Home, Insert,
• 01:56 Design, these are called ribbons, but
• 01:58 I prefer to call them work benches personally because they're full of all
• 02:02 these tools that we need to become familiar with.
• 02:04 But technically Microsoft Word does them ribbons, when I click on this button
• 02:09 I can show just the tabs or I can click it again and show the tabs and commands.
• 02:14 You can also do this with a double click on any one of the ribbon titles,
• 02:17 I can double click the word Home, click click, and it will collapse.
• 02:20 Click click, and it will expand.
• 02:22 The reason you would do that is if you are using a laptop and
• 02:26 have very limited screen space, it's really nice to collapse your ribbons to
• 02:30 give you more room to view your document.
• 02:33 Over here we do have the minimize, maximize and
• 02:36 of course the Close button and then in our document we have our scroll,
• 02:40 we can scroll all the way down, the very bottom we have a zoom control.
• 02:45 I can click and drag the lever to zoom in or out or
• 02:48 I can just tap on the little plus signs and the minus sign to do the same thing.
• 02:54 Here we have our reading mode,
• 02:56 which simply realigns the document more like a textbook layout, our print layout,
• 03:00 which is a formal letter layout, which is the preferred one I use all the time.
• 03:04 And of course, our web layout, which simply does not have margin markers or
• 03:09 margin boundaries.
• 03:10 The display settings, this is brand new in 2019, this allows you to optimize for
• 03:15 best appearance, and then on the bottom-left hand side,
• 03:18 we have number of pages, number of words and the this macro button,
• 03:22 which we will not be having a lesson in for this course.
• 03:25 Please notice I do have a ruler on the left and a ruler on the top, if you do not
• 03:29 have a ruler, you would click the View ribbon, up on top on the far right hand
• 03:33 side the View ribbon, and put a check mark right here where it says Ruler.
• 03:37 If I uncheck mine, my rulers go away, but when you put a check mark on there,
• 03:41 they reappear.
• 03:42 It's really important when you're working with Microsoft Word to be aware of
• 03:46 the inches on each side of your piece of paper, so
• 03:49 that's why we like to have the rule of there.
• 03:51 All right, that's it for now, and we will see you in the next lesson.

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