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About this lesson

Set up the vital buttons you use most to make your work easier.

Lesson versions

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2013, 2016, 2019/365.

Exercise files

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Quick Access Toolbar.docx
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Quick reference

The Quick Access Toolbar

Set up the vital buttons to make your work easier.

When to use

Customizing the Quick Access Toolbar allows you to access your most used commands all in one place

Instructions

  1.  Customize the Quick Access Toolbar
    (located above the FILE ribbon)
  1. First, right click the Quick Access toolbar and select “Show Quick Access Toolbar Below the Ribbon”
  2. Then Click the dropdown arrow on the right side of the Quick Access Bar
  3. Add checkmarks to each of the first set of items (see photo >>>)
  4. Click the drop down again and choose “More Commands”
  5. Find “Save As” in the list and Double Click it to add to the list of buttons on the right column.
  6. Rearrange the buttons by clicking the move-up and move-down arrows on the right side
     
  7. Tip:  As you find buttons on the ribbons that you’d like on the Quick Access bar, just Right Click the button and select “Add to Quick Access bar”

 

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  • 00:04 Hello. In this lesson,
  • 00:05 I wanna teach you about the Quick Access Toolbar.
  • 00:07 If you'll take a look above your file in your home ribbon,
  • 00:10 there's a little tiny toolbar sitting up here.
  • 00:12 What I'd like to do is I'd like to move that below the ribbon.
  • 00:14 So if you hit the drop-down arrow on the end of that toolbar and
  • 00:18 at the very bottom, it says, Show Below the Ribbon, go ahead and click that.
  • 00:22 The reason I move it below the ribbon, cuz if I'm working on a document and
  • 00:26 my eyes come up to the ribbon to find a tool,
  • 00:28 my eyes have to sift through all these busy, busy tools.
  • 00:31 But you can actually customize your Quick Access bar to sit below the ribbon, so
  • 00:35 it is the first thing your eyes see with your most important tools already setup.
  • 00:39 When you hit the drop-down arrow now, go ahead and
  • 00:41 put a check mark on all these buttons.
  • 00:43 I realize that this list disappears every time you choose something, but the good
  • 00:48 news is you only have to go through it once and then it'll stay in place.
  • 00:52 After you get all those buttons clicked at the very bottom of the list,
  • 00:56 you have an option that says, More Commands.
  • 00:58 So when you click the drop-down arrow on More Commands,
  • 01:00 you're gonna see even more options that you add to the quick access.
  • 01:03 So over here on the left-hand side, they happen to be alphabetical.
  • 01:07 If you scroll down to the s's, you're gonna see one in here called Save As.
  • 01:11 Simply double-click save as and it pops itself over to the right-hand side, but
  • 01:15 I wanna to be sitting right underneath save at the top of this list.
  • 01:19 So further on the right-hand side, you'll see the little up arrow.
  • 01:23 If I just hit up, up, up, it's gonna move itself all the way to the top.
  • 01:26 Now, I also prefer to have my New document button at the very top.
  • 01:31 So I'm gonna move that up and I prefer to have Open right beside New.
  • 01:35 So, I'm gonna move that up.
  • 01:37 So mine says, New, Open, Save, Save As.
  • 01:39 That's my personal preference, you don't have to have them in that order.
  • 01:42 That's just the way I like it.
  • 01:44 So I'm gonna go ahead and hit OK and you can see,
  • 01:47 the quick access bar is now customized for that part.
  • 01:50 Now what if you find buttons that you'd like to add to the quick access.
  • 01:54 You can add them on the fly, simply with the right mouse button.
  • 01:57 So right over here, again I'm on my Home ribbon and here's a button Format Pager,
  • 02:01 which happens to be my second most favorite button in the world.
  • 02:04 So, I'm gonna right-click on the little format painter and
  • 02:07 click Add to Quick Access bar.
  • 02:09 Another thing I like to have is my Font Style and Size on the quick access and
  • 02:13 that's because if I'm sitting over on my page layout ribbon and
  • 02:16 I'm looking at my screen and wondering what font is that, I have to stop and
  • 02:20 go back to my Home ribbon just to read what Font Style and Size.
  • 02:23 If that's on your quick access,
  • 02:25 that's just one less click you'll have to deal with.
  • 02:27 So now if I right click on Calibri, it only gives me copy paste.
  • 02:32 But if I right click on the drop-down, it says,
  • 02:34 Add to Quick Access Toolbar at the very top.
  • 02:37 So that's awesome.
  • 02:38 Go ahead and do the same thing on the drop-down of the Font Size,
  • 02:41 right-click and Add to Quick Access.
  • 02:43 These next two buttons, this is simply text larger, text smaller.
  • 02:48 Right-click on those, add them to quick access.
  • 02:51 These are very handy buttons.
  • 02:52 And of course, Font Color.
  • 02:54 Hit your drop-down arrow on the Font Color and Add to Quick Access.
  • 02:57 Just as a side tip on any software program.
  • 03:00 Anytime you see a button with the letter A on it, it means alphabet or text.
  • 03:04 So, it's just kind of a clue to what you'll be dealing with there.
  • 03:07 That's it for now.
  • 03:09 You're Quick Access bar is customized and I will see you in the next lesson.

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