Fun and Functional Paragraph Formats

Quick reference

• 00:05 We're gonna work on some fun and functional paragraph formats, and
• 00:08 these are found on the home ribbon, in the paragraph section.
• 00:12 Now, everything in this section applies to entire paragraphs.
• 00:15 That basically means,
• 00:16 I don't have to triple click to select the paragraph to apply it all.
• 00:20 I can just click into the paragraph, as long as my insertion point is in there,
• 00:24 it will apply.
• 00:25 For instance, I'm gonna apply color to this paragraph.
• 00:28 So I'm gonna hit the dropdown arrow on the paint can, and as I float my mouse around,
• 00:33 you can see the color being applied.
• 00:35 I'll go ahead and select this one.
• 00:36 Now how does it know where the paragraph ends, 'cause it's looking for
• 00:40 the hard return at the end of the paragraph.
• 00:42 We can't even see that so
• 00:45 you've reached a level where it's time to work with your show/hide buttons on.
• 00:48 Again, this is on the home ribbon in the paragraph section and go ahead and
• 00:53 turn on that paragraph mark, and now you can see what the computer is looking for.
• 00:58 This little hard return at the end of the paragraph.
• 01:00 All right, let's go to the next one, let's put borders on this particular one.
• 01:03 Gonna click into the paragraph right here, we have a borders button.
• 01:07 Now, keep your eye on the paragraph in the background and I'll just float my mouse
• 01:10 down so we have Bottom Border, Top Border, Left, Right Border.
• 01:14 Well, this one is All Borders.
• 01:15 When I apply that one, now we've got a nice thin border around it and
• 01:19 watch what happens.
• 01:20 I'm gonna go ahead and move the indents on the ruler, so
• 01:23 as that paragraph shrinks, so does the border around it shrinks.
• 01:27 Kind of a cool feature, right.
• 01:29 Sometimes, a list needs to be arranged alphabetically, so because they're each
• 01:34 in their own paragraphs, I can tell 'cause of the hard returns at the end.
• 01:37 I do need to select the entire list.
• 01:39 So now, I went ahead and selected it, my mini bar pops up but
• 01:43 the paragraph sorting button isn't there.
• 01:47 It's in the paragraph section right up here says A to Z sort,
• 01:50 you'll find the same button in Excel, but did you know we had it in Microsoft Word?
• 01:54 I'll go ahead and click that button.
• 01:56 And notice it says paragraph but it's your responsibility to get
• 02:00 better at using computers by hitting these dropdown arrows, and
• 02:03 just seeing what it can sort fields, headings, or paragraphs.
• 02:07 Over here, under text, we have text, numbers, or dates.
• 02:11 It will properly sort the months for you.
• 02:14 So we're gonna leave this as text.
• 02:16 Ascending means A to Z.
• 02:18 Descending means Z to A.
• 02:21 So I'm gonna go ahead and
• 02:22 just show you one more option right down here on the bottom left says Options.
• 02:26 When I click that, it can separate fields at Tabs,
• 02:30 Commas, Other, or it can make it case sensitive.
• 02:34 Any of these options you can change in here, you just have to know
• 02:37 that whenever you see the Options buttons, it's worth clicking it
• 02:40 'cause you'll be a smarter computer user after just 'cause you bothered to explore.
• 02:45 Let's go ahead and click OK, and look what happened.
• 02:47 It absolutely sorted my entire list.
• 02:49 I didn't have to retype it, I didn't have to rearrange anything.
• 02:53 So that's the beauty of using these buttons in the paragraph section.
• 02:57 When I'm done, of course,
• 02:59 I'm gonna turn off my little paragraph icon to clean it up.
• 03:02 And now, I will go ahead and send this off electronically and whoever received it
• 03:06 would see all the color and the borders as they're on the screen.
• 03:10 Okay, please practice that.

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