Indents

Quick reference

• 00:04 In this lesson you're gonna learn about indenting paragraphs.
• 00:07 There is a variety of ways to do this for various reasons,
• 00:10 but before we get started you really need to have your ruler on your screen.
• 00:15 So if you take a look right up at the top,
• 00:16 if your ruler is not visible, we need to put that on right now.
• 00:20 So please click on the VIEW ribbon.
• 00:22 Over on the left you'll have a Ruler, put a check mark in that box and
• 00:26 then you'll see your ruler sitting above your document.
• 00:29 Now let's set ourselves back to the HOME ribbon,
• 00:32 because in the Paragraph group, right up here, we have two buttons.
• 00:36 One says Decrease, one says Increase.
• 00:38 I can never remember which is which.
• 00:40 I just float my mouse and it tells me which is which.
• 00:43 Another thing is now that your ruler's there,
• 00:44 I want to draw your attention to this little animal right here.
• 00:47 It looks like an hourglass but it is not an hourglass.
• 00:51 It's actually two separate little tools.
• 00:54 If I float my mouse on the bottom square it says Left Indent, and
• 00:57 attached to that is a an arrow that says Hanging Indent,
• 01:02 when you float your mouse, and then right at the top is a First Line Indent.
• 01:07 So basically it's three tools there.
• 01:09 Usually the bottom two they stay together pretty well,
• 01:11 and this top one you'll observe it split apart when we start using it.
• 01:15 All right, so I'm gonna scroll down here so we can start on this First Line Indent,
• 01:18 the very first paragraph.
• 01:20 Go ahead and click in front of the quotation mark there and
• 01:23 I'm gonna press my Tab key on my keyboard.
• 01:26 When I hit Tab, look what happened on the ruler, they split apart.
• 01:30 And they split apart at exactly the half inch increment and
• 01:33 that is a standard default setting across the ruler.
• 01:36 If I float my mouse on this arrow, it says First Line Indent.
• 01:39 If I float my mouse on the bottom, it says Left Indent and it might say,
• 01:42 there it goes, Hanging Indent, but that's fine.
• 01:45 Also notice this tiny little lightning bolt button.
• 01:49 This is a gift.
• 01:50 So whenever you see those lightning bolts hit the drop down arrow,
• 01:53 continue to learn.
• 01:54 You will become a better computer user by hitting these drop down arrows and
• 01:58 reading what is behind them.
• 02:00 Change Back to a Tab, a standard tab rather than an indent,
• 02:03 Stop Setting Indents on Tabs and Backspace.
• 02:06 You can tell the computer not to do that anymore.
• 02:08 I happen to like the feature so I don't do that, and then Control Autoformat Options.
• 02:14 So we're gonna click off of that, I just wanted to draw your attention to it.
• 02:17 So right now we have a very standard paragraph look, and
• 02:20 we're gonna go onto the next one which is a Left Indent.
• 02:23 Now the Left Indent is when we want the entire
• 02:26 left side of this paragraph to move.
• 02:28 So I clicked in there, it goes back to it's default setting.
• 02:32 It looks like an hourglass again but we know it's not,
• 02:34 it's simply the indent markers.
• 02:36 And I'm going to come right up here and I'm going to click and
• 02:39 hit the Increase Indent, and it will increase by one half inch.
• 02:43 Notice the entire paragraph moved, not just the top line.
• 02:46 That is a proper left indent.
• 02:48 Sometimes you might have letterhead that has a wide left margin, for
• 02:53 whatever reason.
• 02:54 You can force it again to go another half inch.
• 02:57 So just so you know, you have those options.
• 02:59 If you went too far, you just hit the Decrease Indent and
• 03:01 it'll go back by half inch.
• 03:03 Again, notice that the hourglass, the indent markers moved around on that ruler.
• 03:09 Okay next we have a Hanging Indent.
• 03:10 Every time we apply bullets and numbering, it does use a hanging indent, but
• 03:15 we're gonna do this.
• 03:16 So we're gonna apply it with words so you can actually see the dramatic,
• 03:20 how it looks.
• 03:21 It's a two step application.
• 03:23 We are gonna go ahead and hit the button that says Increase Indent, but
• 03:26 now on this line, look at your ruler.
• 03:29 Now we're going to use the very top first line, and
• 03:31 we're gonna pull that back, okay?
• 03:34 So now I could've started with it all on the left and just floated my mouse on this
• 03:39 arrow, and hit Hanging Indent, and move that to the right, either way.
• 03:44 If you don't like where it lands and you want the whole thing moved over by half
• 03:47 an inch, that's when you operate the little square at the bottom.
• 03:51 And we simply click and drag that over to the 1,
• 03:54 and that's how you move the entire thing to where you want it to be.
• 03:58 So you have total control over these paragraphs and
• 04:01 these indents as long as you know that these little operators on the ruler
• 04:05 can be moved around with your mouse.
• 04:07 Now, let's go ahead and, I wanna show you an example of bullets.
• 04:10 When I highlight this list and hit Bullets, take a look at the indents on
• 04:15 your ruler, they moved automatically to the hanging indent layout.
• 04:19 And again I can move them and reposition them,
• 04:22 simply by moving that little bottom square.
• 04:25 Okay, the very last one, this is a Double Indent.
• 04:28 Now, we're gonna go ahead and hit the Increase Indent twice to increase it to
• 04:32 the left by one inch, but then I want to increase the right indent.
• 04:37 So take a look on the right side of the ruler, it's at the six and a half mark,
• 04:41 and I want a full inch right indent.
• 04:44 So I'm going to move that to the 5.50 mark.
• 04:46 You use this to quote someone in a document or give someone credit for
• 04:51 something and use their quotes.
• 04:53 Typically, if you're quoting someone, you would then double space.
• 04:56 Ctrl+2 is a double space, and that's it,
• 05:00 that's how you apply indents, control indents, use the ruler to control indents.
• 05:06 It's a wonderful feature, please practice.

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