The Find/Replace Function

Quick reference

• 00:04 This lesson is all about Find Replace which is a very powerful tool,
• 00:08 you just need to know where to find it.
• 00:11 The button for is on the home ribbon way over on the right-hand side,
• 00:14 rarely do your eyes ever travel this far over.
• 00:17 But notice when I float my mouse on Find, the tooltip down below says Ctrl+F.
• 00:21 In every software I've ever met Ctrl+F is the universal function for find.
• 00:27 And instead of me scrolling through and
• 00:29 trying to find a word with my eyeballs, I can just have this find it for me.
• 00:33 Notice right underneath that is replace and the tool tip down below says Ctrl+H.
• 00:38 Again, it works in most programs.
• 00:40 So let's go ahead and hit the button Find, and
• 00:43 notice on the left-hand side my navigation pane opened up.
• 00:46 And, of course, I had previously used it for the word The, which is my example, so
• 00:50 it lit up all of the versions of the word The.
• 00:53 Notice one of these words says other but it contains T-H-E, the.
• 00:57 Take a look at the navigation pane.
• 00:59 It also shows me the context of that word has been used.
• 01:03 So in this case, I could easily see that it's not the word the,
• 01:06 it's the word other.
• 01:07 And so I can click myself through here.
• 01:09 As I click, the screen will move.
• 01:11 Also these arrows, these will move it around as well.
• 01:14 Not such a big deal on a single page document,
• 01:17 huge deal on a ten-page document to find versions of the words, very nice.
• 01:21 All right, let's take this a step further.
• 01:23 I'm gonna close that Navigation pane and
• 01:26 all the words the are no longer highlighted.
• 01:28 And this time, I want to replace a word.
• 01:31 So I'll go ahead and come up here and hit Replace.
• 01:33 I could press Ctrl+H, it's your personal preference.
• 01:36 I'm go ahead and click Replace, and here we go.
• 01:38 Instead of the word The, I wanted to find the word MS Word,
• 01:43 Microsoft Word, and I want to replace it.
• 01:46 You're gonna think this is odd, I want to find MS Word and
• 01:49 replace it with MS Word but we're going to get a little deeper.
• 01:53 We're gonna click on the More button.
• 01:55 When we click on More, check this out.
• 01:57 Way at the bottom, I can find Format, and Replace Format.
• 02:01 I can find special characters like Paragraph Marks, or Section Characters,
• 02:05 or Em dashes and En dashes, and I can replace them.
• 02:08 So I'm gonna go with formatting.
• 02:10 So I want to, again, I clicked into the Replace section,
• 02:14 and I'm going to apply formatting of the font.
• 02:18 I would like the font to be bold Italic, and I'm going to turn it orange, okay?
• 02:24 So it's going to look like this example right here.
• 02:27 I'll go ahead and hit OK.
• 02:28 So there we go.
• 02:29 My replaces.
• 02:30 I'm gonna find Microsoft Word, and replace it with Microsoft Word Bold, Italicized,
• 02:34 Font color, Accent 2.
• 02:35 I guess that's the color orange.
• 02:37 Now, I have the choice, Replace or Replace All.
• 02:39 I'm just going to do them all at the same time, Replace All, click.
• 02:43 There we go, it says it's made five replacements when I hit OK.
• 02:46 I'm gonna go ahead and close the screen and
• 02:49 check out my document in the background.
• 02:51 Now this is a big deal.
• 02:52 Interesting that the word the .. that's interesting that that happened,
• 02:56 not sure why.
• 02:57 Quick fix of that, double click any word beside it,
• 03:00 hit the cute little paintbrush and then wipe it over that one to fix it.
• 03:04 Anyway, so
• 03:05 Microsoft Word now stands out in my entire document and I'm not hunting it down.
• 03:10 This is invaluable information that will save you tons of frustration and
• 03:14 time and just save your weary eyes from searching for words.
• 03:18 All right, please practice that, it is pretty great.

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