Locked lesson.
About this lesson
Learn how to apply and control picture sizes and placement.
Lesson versions
Multiple versions of this lesson are available, choose the appropriate version for you:
Exercise files
Download the Word document used in the video tutorial and try the lesson yourself.
Inserting Pictures and Clip Art .docx357.8 KB
Quick reference
Inserting Pictures and Clip Art
Pictures are photos and Clip Arts resemble cartoon drawings. Both are very usefuly to draw attention when placed inside a document.
"A picture is worth a thousand words."
When to Use
If a graphic is needed in a Word doc, always opt for a picture because it is very professional. Occassionaly, a lighter mood is appropriate, and then you would use a Clip Art.
Instructions
Icons are only available to Office 365 subscribers on Windows, Android, or Windows Mobile.
Icons are from a standard library of Scalable Vector Graphics (SVG) files that you can easily find on the Illustrations tab of the ribbon. They retain their clarity regardless of their size (they don't get fuzzy.)
1-123-456-7891
Andy@GoSkillsEmail.here
You can change the Color of the icons (default is black.)
Clip Art: Insert, Online Pics, type a category (i.e. DOG), click the Filter button, choose "Clip Art".
Login to download
- 00:05 A fun feature they've added to Word 2019, is on the insert ribbon icons.
- 00:09 When I click the icons, you're going to see this come up and
- 00:11 you might wonder why in the world would I ever use these.
- 00:15 Well, most of us, or many of us, have smartphones and we use emojis.
- 00:19 Well, this is basically the same thing.
- 00:21 We can add these to our file.
- 00:23 We can color them, we can resize them.
- 00:26 The beauty is is they are vector graphics.
- 00:28 So they hold their shape.
- 00:30 They don't get fuzzy as they get bigger, they're kinda nice.
- 00:33 Let me show you an example why would use one.
- 00:35 I'm going to put my phone number and my email on a letter.
- 00:38 So I wanna represent my phone number with a telephone.
- 00:41 So I'll click on that, hit Insert, and there it goes.
- 00:44 And it's right beside my phone number, but I can shrink that down.
- 00:46 And then notice, I get a Graphics tools up here, with Format.
- 00:51 So now I can change my color of the phone to a blue, that's fine.
- 00:56 And now my email, I'd like that represented by a little letter.
- 00:59 So I'm gonna go back to my Insert, go to my Icons, and
- 01:02 I believe that is under the Communications.
- 01:05 And right over here, I can choose either one of these, this letter or this letter.
- 01:09 I'll go ahead and choose this one and hit Insert.
- 01:12 And I have a little email, and I'm gonna size that down.
- 01:15 I can make it real small, and notice I do have up here on the toolbar
- 01:20 I can make this a size 0.25 and make these real small.
- 01:24 And I do want to color that the same as the other one, there we go.
- 01:28 They're gonna both be blue and I'm gonna make that a 0.25 as well.
- 01:32 Sometimes it's easier to get up there and
- 01:33 type the size than to try to size them down.
- 01:36 So here we go, I just put two little icons right beside my phone number and my email.
- 01:41 So technically I can get rid of the words, okay.
- 01:44 And I'll just leave it at that.
- 01:46 All right, so that is why we would use icons.
- 01:49 To just to jazz up a file, or a document,
- 01:52 make it a little more interesting with some graphics.
- 01:56 All right, Clip Art.
- 01:56 Now Clip Art used to be really old school on Microsoft Word.
- 01:59 And you'll dig around looking for it and
- 02:01 you'll never find it because they've advanced it a lot.
- 02:04 On the Insert, Online Pictures.
- 02:06 Now, we already did a video with Online Pictures, but check this out.
- 02:09 Let me go right back here to Online Pictures, and I'm gonna type the word dog.
- 02:13 I wanna find a dog.
- 02:15 And these are a variety of some graphics.
- 02:19 But I want to find Clip Art.
- 02:20 I just want to find drawings of dogs, not actual photos.
- 02:24 So right here, we have this cute little Filter button.
- 02:26 When I click the Filter button, notice All Sizes, Small, Medium, Large,
- 02:31 Photograph, Clipart right there.
- 02:33 Line drawings, Animated Gifs, Transparent.
- 02:35 You get all of these, Colors, Layouts, you can choose them all.
- 02:39 But Clipart, see, we used to have a Clipart library in Microsoft Word and
- 02:43 they've taken that away, because they've placed it all online now.
- 02:47 I like it, and I choose this fun one right here and hit Insert.
- 02:50 And this thing is gonna come in huge, it's a huge file.
- 02:53 So I can either click and drag it down or I can resize it up here.
- 02:58 Now when I resize it on the picture tools on the formatting ribbon,
- 03:01 this brand new ribbon, maybe I just want that to be four inches wide.
- 03:06 And when I hit tab the whole thing vanished because it shrunk.
- 03:09 Actually, I guess I made it four inches tall, but look what happened.
- 03:12 It also flattened, it didn't keep it's width very well.
- 03:15 So I'm going to Ctrl+Z, and I'm gonna reset that, and
- 03:18 see if it'll let me Ctrl+Z.
- 03:19 What I'm gonna do instead is I'm gonna click and
- 03:21 drag while I hold my Shift key down.
- 03:23 Now, my Shift key will keep it in its parameters, and
- 03:27 it won't distort the drawing at all.
- 03:29 Now notice I'm at 6.45, but this time the width changed along with it.
- 03:34 So you can't see me holding down my Shift key, but
- 03:36 that's exactly what I'm doing, all right?
- 03:38 So I'm holding Shift and I'm using that resize, there we go.
- 03:43 All right, so
- 03:43 that's the lesson about your clip art, it's no longer a library inside Word.
- 03:48 You have to go Insert > Online Pics and then Filter to the Clipart.
- 03:53 And the icons, just kinda fun, you can put emojis in your documents and your emails.
Lesson notes are only available for subscribers.