Headers and Footers

Quick reference

• 00:04 Hello, in this video I'd like to introduce you to headers and footers.
• 00:08 Headers are very important because if you ever have text that you want repeated
• 00:13 on the subsequent pages of a long document you wanna place it in the header.
• 00:17 For instance, I have this logo up here on the top of this exercise file and
• 00:21 if I scroll down to the second page, that same logo appears again.
• 00:24 Now, that's only been placed in there once, inside the header,
• 00:27 but it's going to show up on every subsequent page.
• 00:31 Now the next one we have is, on the footer, we have the website.
• 00:35 Now if I scroll down to the bottom of the second page, that footer is there as well.
• 00:39 So that's why you use headers and footers.
• 00:42 Any repeated information on subsequent pages will show up there.
• 00:46 The problem is how to access that.
• 00:48 Now I can click around right up here and try to click on that little logo or
• 00:52 try to type into my header area,
• 00:55 but it's not going to let me because I'm active on my document.
• 00:59 Okay, so here we go, on the ruler you can see this top gray area.
• 01:03 That's your top margin.
• 01:04 That's where the header area is.
• 01:07 Now the quick way to access that, of course I could go to insert header and
• 01:12 footer, but generally most people, they don't use it too often, so
• 01:16 they forget where it is.
• 01:17 But the cheat way,
• 01:18 the quick trick to get in there, just double click in the top margin.
• 01:21 So I'm going to float my mouse right in here, and I'm gonna double click.
• 01:24 Click, click.
• 01:24 And that will open up a header.
• 01:26 Now, three things happened.
• 01:28 Your document itself looks a little grayed out cuz it's now not available for typing.
• 01:33 Cuz you are active,
• 01:34 your flashing insertion point is active inside the header area.
• 01:37 We also have the header market with a dashed line across it, and
• 01:41 now that logo is bright, and now I can click on that logo and
• 01:43 I can move it around, i'll just kinda place in the center real quick.
• 01:47 So that is how you access the header.
• 01:49 Now I can scroll down at this point, because my footer is also active.
• 01:54 Once you activate the header, your footer's active as well.
• 01:57 And so I could type a note down in here.
• 02:00 I'll type Bottom of Page.
• 02:03 And if I scroll down and
• 02:04 look at the second page, those words are automatically on the next page.
• 02:09 And so that's the beauty of the headers and footers.
• 02:13 Now, to deactivate that and go back to your document,
• 02:16 you simply double click inside your document.
• 02:18 Click, click.
• 02:19 Activate your document area, and
• 02:21 try as you might, you're not gonna be able to click on that little logo and
• 02:24 move it around until you access headers and footers again.
• 02:28 So let's do it via the ribbon this time.
• 02:30 Go ahead and click on insert and then we have header, footer.
• 02:34 Now notice they also have drop down arrows, so you can actually,
• 02:37 if you don't know what kind of header you want, go ahead and scroll through.
• 02:41 It's got page number examples.
• 02:43 Banner examples, all kinds of examples that you can use.
• 02:46 And so you can go ahead and choose one of those, and let's see,
• 02:50 I'll just choose this one right here.
• 02:51 Now beware, when I click on this one,
• 02:54 it's going to erase what I already have in my header.
• 02:58 So I'm going to go ahead and click on that.
• 03:00 And there we go. It's prompting me type here,
• 03:03 type here, type here.
• 03:04 It's already red.
• 03:05 It's just giving you ideas to type three.
• 03:07 This could be the date,
• 03:08 this could be the title, this could be the company name, whatever you prefer.
• 03:12 Now I'm going to go ahead and click this button, close header.
• 03:15 Of course, now you know you can double click in the document and
• 03:18 close the header.
• 03:19 But maybe you're looking up here.
• 03:21 Go ahead and close the header, and then we have our new header up there.
• 03:25 So scroll down to the second page, and there it is.
• 03:28 So, the beauty is whatever you put in the header stays in the header, and
• 03:32 the footer, and it's very nice.
• 03:34 Now, in the next video we're gonna talk about page numbering and file location
• 03:40 notes, which are incredibly important in our world of electronic files.
• 03:45 All right, I hope you will practice using headers and footers.

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