Paragraph Spacing

Quick reference

• 00:04 Paragraph Spacing is incredibly important, because without the space
• 00:09 between the paragraphs, all this text would be jammed together.
• 00:13 And it'd be very difficult for our readers to skim through the document.
• 00:17 So that is why we add paragraph spacing.
• 00:20 Well, where's that located?On the layout ribbon
• 00:22 in this section called Paragraph, it's on the right-hand side, Spacing.
• 00:26 As you can see, I've got this set for zero points before my paragraph,
• 00:29 six points after.
• 00:30 Well, what is a point?
• 00:31 Well, the size of the font.
• 00:33 Basically, how big of a space do you want between your paragraphs?
• 00:37 Currently, if you select the text on the screen,
• 00:40 you can see that I'm using 11 point font, but I'm using the 6 point spacing.
• 00:44 Well, let's go ahead and make that all uniform.
• 00:46 I'm gonna click Ctrl+Shift+End, to select all of my text.
• 00:53 I'm gonna make my font size 12.
• 00:56 And I'm gonna make my space between my paragraphs also a 12 so it's all uniform.
• 01:02 And there we go.
• 01:03 Now, the problem that just happened, if you can see in the bottom left,
• 01:06 it says Page 1 of 2.
• 01:07 I just rolled to the second page.
• 01:09 I'm gonna go ahead and hit my Multiple Pages button so
• 01:12 you can see, hmm, I just forced two lines off to the second page.
• 01:16 Well, I do like the 12 point font size.
• 01:19 Industry standard, where the letter is 12 points view.
• 01:22 Trying to make it fit, you would go 11.
• 01:24 If you don't like the person you're sending it to,
• 01:26 of course you would do a size 8.
• 01:28 That's a joke, everyone, that's a joke.
• 01:31 Okay, so let's go ahead and change this.
• 01:33 Instead of having 12 point fonts and then a 12 point space,
• 01:37 I'm gonna leave it at a 12 point font, but a 6 point space, okay.
• 01:41 And hit Tab, it all combined back to a one-page document.
• 01:45 And now let's go ahead and increase this so you can actually see what happened.
• 01:49 There we go, the spacing still looks nice.
• 01:52 Well, what did we do prior to this?
• 01:54 Are we forced to use the spacing?
• 01:56 No, you can actually hand type a hard return between all of these.
• 02:01 But I've got to see my codes first, so we can understand what's going on here.
• 02:04 So I'm gonna click on the Home ribbon.
• 02:06 Right over here, we have a Hard Return button, a Paragraph button,
• 02:09 a Show/Hide button, click.
• 02:12 And now, you could see every one of these paragraphs ends with a paragraph marker or
• 02:16 a hard return.
• 02:18 The space that I just applied is attached to that symbol
• 02:22 on every one of these paragraphs.
• 02:25 So that means you can click the entire paragraph, or triple-click to select it.
• 02:31 Maybe you just wanna click and drag that symbol.
• 02:33 The only time you can click and
• 02:34 drag these symbols is when you have the codes turned on.
• 02:37 At this point, I can go to my layout and I can change just this one to a zero.
• 02:41 It's not gonna affect everything, you can see the one I have selected.
• 02:45 Make that one a zero, hit Tab.
• 02:46 I just turned off the space between these two paragraphs.
• 02:50 Okay, this is very common to get in here and
• 02:52 adjust your spacing depending on your document.
• 02:55 Well right now, I do want it all turned back on, so
• 02:58 I'm gonna select the entire document again.
• 03:00 Come back right up here, and I'm gonna tell it ten points.
• 03:02 I think ten points would be fine.
• 03:05 As long as I personally am staying on my page 1 of 1, and
• 03:08 I'm not flowing over to the second page, I'm okay with that.
• 03:12 So anyway, that is how you adjust the spacing, apply the spacing,
• 03:15 fix the spacing.
• 03:17 It's just important when you're working with these advanced features,
• 03:19 which you are right now, have your codes on, but when you're done, turn them off.
• 03:23 Okay, thank you.

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