Locked lesson.
About this lesson
Be aware of the options under the File ribbon and design with your end product in mind.
Lesson versions
Multiple versions of this lesson are available, choose the appropriate version for you:
2016, 2019/365.
Quick reference
File Ribbon – Other Features
The File ribbon has many options when you are beginning or finalizing a publication.
When to use
You will go to File often to Open, Close, Save, or Print any publication.
Instructions:
Use the various tools under File to save time later:
- Click File, Open and find a publication in the list that you use regularly.
- Click the pushpin on the right side of the file name to pin the publication to the top of the list.
- A similar feature is found under File, Save As, This PC. You can pin a common folder to the top of this list.
- Click File, Share to view the settings for emailing a document and possibly changing the file type to a .pdf (Portable Document File – much smaller file size, but looks just as good.)
- File, Export gives options to save and send in the proper format for commercial print companies.
- File, Options give you customizing opportunities, but overall it’s best to leave these settings alone until you become an advanced user.
- 00:05 All right, let's go ahead and finish up with a file ribbon, again,
- 00:08 on the very top left, click File.
- 00:10 We've already reviewed Info, we've reviewed New, but
- 00:13 notice there's an entire list.
- 00:15 So, of course, Open means open an existing one, open one that's on OneDrive,
- 00:20 maybe someone has shared with you something on this PC.
- 00:23 You can add a place, which means another location,
- 00:26 maybe a home network location, or you can just browse through your files.
- 00:29 Notice also, we do have the button that says Folders.
- 00:32 They finally allowed us to look at just our actual publications or
- 00:37 to look at a list of folders.
- 00:39 Of course, I have no recent folders in here, but
- 00:41 I do like that they've given us our folders options back, that is wonderful.
- 00:44 Then, of course, we have Save, we could save to our documents,
- 00:48 to our desktop, to another place.
- 00:50 Another home network location, maybe I'm at a work location.
- 00:54 Let's see, Print, of course, printing,
- 00:56 we'll have an entire lesson on the specifics of printing.
- 01:00 Sharing, of course, when you want to share something as a PDF,
- 01:04 as an attachment, email preview, kind of nice.
- 01:08 You can export these to HTML, which means online, change your file type,
- 01:13 maybe to PDF, save for photo printing, save for a commercial printer.
- 01:18 Of course, we could close this file.
- 01:20 We can take a look at our account to see what version of Microsoft Publisher I'm
- 01:24 using, which, of course, is Office 365.
- 01:27 I can download Office Updates, go to my Office Insider, or
- 01:31 ask questions About Publisher.
- 01:33 And then, of course, we have the Options.
- 01:34 Now, the Options, that's kind of a great place to be, the File options.
- 01:38 Let me show you this, let me resize that.
- 01:41 Notice the left-hand panel, here's all the options.
- 01:44 So on the General, this is where I can change my user name, okay?
- 01:48 Now, this goes down as the author of everything I'm working on, so
- 01:52 I want to make sure that my name is set in there correctly.
- 01:55 I can choose the Office theme.
- 01:56 I kind of like the theme I'm using now, the Colorful,
- 01:59 which simply means a green background.
- 02:01 Notice that green title bar up at the top?
- 02:03 I can change that to dark gray, black or white.
- 02:05 I like the colorful, that's fine.
- 02:06 And let's see, I can go to my Proofing and tell it to ignore Upper Case.
- 02:12 The main gist of this whole lesson is you've gotta get in to your file and
- 02:17 your options and click through these and make some changes.
- 02:21 Now, in particular, on the file, options,
- 02:24 save, I don't like the show the backstage when opening or saving files.
- 02:29 I don't like that to come on.
- 02:30 When I want to open a file, I want to go directly to my file system.
- 02:34 I don't want to have to pause on the list that they think I want to look at, and
- 02:39 then hit computer to go to my file system.
- 02:41 Just take me directly to my file system.
- 02:43 So in that case, I have put a checkmark on this particular box.
- 02:46 This is optional, you do not have to do this.
- 02:49 I prefer it, you don't have to, it's all good.
- 02:53 So if you don't want it, just turn that thing off, I'm going to leave mine on.
- 02:56 Let's see, Save to the Computer by default.
- 02:58 Well, that's kind of a good idea.
- 03:00 What would the other option be?
- 03:01 Save to OneDrive by default.
- 03:03 So it's basically going to ask me every single time,
- 03:06 do you want to save this to a particular spot?
- 03:09 I'll leave that on.
- 03:10 Now, Languages, maybe you'd like your languages to be a little different.
- 03:14 We're going to have a lesson on this.
- 03:15 And then, of course, we have advanced editing options, display options.
- 03:18 This just takes work.
- 03:20 And a lot of times, I don't know what I want it to do, what I don't want it to do.
- 03:25 Generally, if I run into a problem, I jump out online,
- 03:28 I'll Google whatever the answer is, and it might have me make a change in here.
- 03:32 It's very rare that I'm going to come in here and make a change.
- 03:35 Mostly on the general set up, my name, the way I want it to be.
- 03:38 Of course, on the Save, I've put that little checkmark right there.
- 03:41 Other than that, I'm okay with this whole thing.
- 03:43 Now, we are going to have in the next video an entire lesson on the quick
- 03:47 access toolbar.
- 03:48 So we'll be in here, rarely do I have add ins in this program.
- 03:51 And then, of course, the Trust Center, I generally don't mess with that either,
- 03:55 because there's not a lot of macros I deal with when I'm working with Publisher.
- 03:58 So, at that point, I'm going to go ahead and hit OK and
- 04:01 we will see you in the next lesson.
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