Adjust User Settings

Quick reference

• 00:04 We're going to finish out this final section of the course by taking a look
• 00:09 at some of the user settings that we can adjust.
• 00:12 And adjusting our user settings or at least reviewing them is a great way to
• 00:16 really personalize and customize your copy of Teams, so that it works for you.
• 00:20 Now, you're going to find all of your Team's settings up in this top bar.
• 00:26 If we click on the three dots, we have a settings option just here.
• 00:31 Now, before we get to settings, I just want to highlight to you a couple of other
• 00:35 things that we have in this menu that I think are really useful.
• 00:38 For example, keyboard shortcuts, there are so many keyboard shortcuts in Teams,
• 00:43 and sometimes it's nice to be able to see a big long list of them and
• 00:47 that's exactly what Microsoft have given us.
• 00:50 So in here, this is a really easy to access guide for
• 00:53 you to learn the keyboard shortcuts for tasks that you do all of the time.
• 00:58 So I definitely recommend jumping in there and reviewing this.
• 01:02 Also underneath these three dots, this is where we can check for updates,
• 01:06 it's always good to keep our copy of Teams updated.
• 01:09 And we can also download the mobile app from here as well.
• 01:13 And the last lesson in this course,
• 01:15 we're going to do a bit of a demo of the mobile app.
• 01:18 It's a really simple app to use, and
• 01:20 again I would highly recommend that you download it.
• 01:23 So that you can keep on top of your Teams, your chats, your messages, take part in
• 01:28 calls even when you're on the go and only have access to your mobile phone.
• 01:32 Now let's jump in to our settings.
• 01:36 So we have a few different categories of settings just here,
• 01:39 we're going to run through some of these options.
• 01:41 So on the general page,
• 01:43 this is where we can change the theme that we're using in Teams.
• 01:47 So I'm using the default, but if you wanted to,
• 01:50 you could change your theme to dark.
• 01:52 I don't, I find it all a bit too dark and constricting, but
• 01:55 that is entirely up to you.
• 01:57 There's even a high contrast setting here for people who maybe have problems seeing
• 02:02 and need something where the buttons stand out a little bit more from the background.
• 02:08 Now I'm going to keep mine on the default.
• 02:10 We can also choose our chat density.
• 02:14 And this really relates to the amount of space that you have between different
• 02:18 items, messages, things like that in Teams.
• 02:21 So I have mine set to comfy, so we have quite a bit of space in between,
• 02:25 if you want to decrease the amount of space you could go for compact.
• 02:29 Next, we have some options with regards to the actual application itself.
• 02:33 Now I have my Team set so
• 02:35 that it automatically starts when I boot up my PC in the morning.
• 02:39 And that's mainly because I'm always using Teams, it's always an application that I
• 02:44 need, and I just don't want to have to start it myself each morning,
• 02:47 it's easier just to auto start.
• 02:49 So you have that option in there as well.
• 02:52 Also notice I have mine set to on close keep the application running in
• 02:56 the background.
• 02:57 And what that means is that even if I'm not specifically using Teams at that time,
• 03:02 I'm still going to receive things like notifications.
• 03:05 I can customize where I want new chats to open, so
• 03:09 I like my new chats to open in the main Teams Window.
• 03:13 But if you want to open them in a separate pop out Window,
• 03:16 you could choose that option as well.
• 03:18 Of course, it's always good to make sure that you have the correct language set and
• 03:22 that you enable your spellcheck.
• 03:24 And right at the bottom here, we can set up and out of office.
• 03:29 So if we click on schedule, we can basically turn on automatic replies and
• 03:34 set an out of office to send to people inside or outside of our organization.
• 03:40 And it is worth noting here that this is also going to sync with your Outlook
• 03:44 calendar.
• 03:45 So, you only really need to change it in one place, and
• 03:48 your out of office will be set across both Teams and Outlook.
• 03:52 The next page is the Accounts page, so not a great deal of information in here,
• 03:57 this is just going to show you the account that you have setup.
• 04:00 In the privacy tab, we can do things like customize, add do not disturb status.
• 04:06 So for example,
• 04:07 if I set my status to do not disturb that means that I'm not going to receive
• 04:12 any messages from anybody until I change my status back to available.
• 04:17 But it might be that I want to basically not receive any messages
• 04:22 from anybody except my manager.
• 04:25 Well, this is where I could give my manager priority access.
• 04:29 So if I click on manage priority access, I could maybe add,
• 04:33 let's say Jane is my manager.
• 04:35 I can give Jane priority access, so I will still receive messages from her.
• 04:41 I can choose to block specific contacts, so maybe those with no caller ID.
• 04:46 And then I can edit my blocked contacts list from here as well.
• 04:50 We have the keyboard shortcut to unmute quickly turned on and this is a really
• 04:55 popular one, CTRL spacebar If you want to quickly unmute your microphone.
• 05:00 I am sending read receipts, so other people know when I've seen their message.
• 05:05 And I've also set mine up to participate in surveys that are sent to me by
• 05:09 Microsoft Teams.
• 05:11 Now, the next lesson we're going to do, is dedicated purely to notifications, so
• 05:15 I'm going to skip over that for the time being.
• 05:17 We then have a devices area, so this is where we can manage or
• 05:21 set up all of the devices that we're going to use for things like Teams meetings.
• 05:27 Like you can see here, my audio is set to my Yeti Stereo Microphone.
• 05:32 And that is an external microphone that I have plugged in.
• 05:35 So go through here and make sure you have your audio set up correctly.
• 05:40 And if you want to make sure that any changes you make here are working,
• 05:45 you can always make a test call and test out your microphone and your speakers.
• 05:49 And the final thing I would probably point out here is camera at the bottom.
• 05:53 So you can see I've got mine set up to use my HD webcam,
• 05:57 which again is an external web camera that I have.
• 06:00 So make sure that you can see yourself in this window, and
• 06:04 that your camera is working.
• 06:06 App permissions is where we can control what apps we can access when we're
• 06:10 using Teams.
• 06:11 And you can see here it says some apps have permissions enabled by default for
• 06:16 your convenience.
• 06:17 Now, I wouldn't really worry too much what we have in here these tend to populate
• 06:22 automatically depending on what we've added into our Teams.
• 06:26 And if you do need to adjust anything in here, for example,
• 06:30 if I need to adjust the settings for power automate, I can click on the arrow and
• 06:35 it's going to give me any options that I can change.
• 06:38 And you can see in here this is fairly limited, but
• 06:41 just be aware that you can jump in there if you need to.
• 06:44 We have a section for captions and transcripts.
• 06:48 And this setting allows us to identify ourselves in meeting captions and
• 06:53 transcripts.
• 06:54 So what that actually means is, if you're generating captions in a meeting, for
• 06:58 example, it has your name there, so everybody knows who is currently speaking.
• 07:03 So I would definitely recommend that you leave this on.
• 07:06 We then have files at the bottom where we can adjust our file open preferences, so
• 07:12 always open Word, PowerPoint and Excel files in, and mine is set to Teams.
• 07:17 You could change this to browser if you wanted to.
• 07:21 And then finally we have a calls area where you can set up things like
• 07:26 call answering rules.
• 07:27 This is also where you can do things like forward to voicemail, and
• 07:31 as we saw earlier this is where you come to configure your voicemail as well.
• 07:36 So if we jump into here, you can record a greeting from here.
• 07:40 So that is a quick whistlestop tour of some of the settings that
• 07:44 you can adjust to customize your copy of Teams.
• 07:46 Have a little look through, you might be happy with the defaults, but
• 07:51 if not, feel free to change the settings so
• 07:55 that your copy of Teams is set up and working the best for you.

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